Event Specialist

Moell; Surabaya ꦱꦸꦫꦧꦪ; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading event management company in Surabaya is seeking a skilled professional to coordinate and execute strategic events and campaigns. The role requires a Bachelor's degree in a related field and a minimum of 3 years' experience in event or project management. The ideal candidate will excel in budgeting, planning, and cross-functional collaboration to enhance brand awareness and engagement.

Qualifications

• Minimum 3 years of experience in Event Management, Project Management, or Strategic Campaigns.
• Proven ability to lead cross-functional projects and manage multiple stakeholders.
• Preferred experience managing national or regional campaigns and working with brand partners or media.

Responsibilities

• Develop event and campaign concepts aligned with business goals.
• Manage all phases of the project from planning to evaluation.
• Measure and analyze the effectiveness of events and campaigns.

Skills

Strategic thinking

Planning and execution

Communication skills

Negotiation skills

Budgeting

Time management

Resource management

Project management tools

Education

Bachelor’s degree in Communications, Management, Marketing

Tools

Trello

Asana

Monday.com

Microsoft Office

Google Workspace

Job description

Overview

Job Purpose

Responsible for planning, coordinating, and executing strategic events and campaigns end-to-end to enhance brand awareness, engagement, and business impact through structured project management and effective cross-functional collaboration.

Key Responsibilities

Planning & Strategy

• Develop event and campaign concepts aligned with overall business goals and brand positioning.
• Create comprehensive project plans, including timelines, milestones, KPIs, budgets, and resource allocation.
• Conduct research on event and campaign trends to ensure innovative and impactful strategies.

Project Management

• Manage all phases of the project — from briefing, planning, and vendor coordination to post-event evaluation.
• Ensure projects are delivered on time, within budget, and according to quality standards.
• Lead and coordinate cross-functional teams (marketing, creative, sales, corporate communications) and external partners (agencies, vendors, sponsors).

Execution & Implementation

• Oversee end-to-end execution of events and campaigns, ensuring an excellent participant experience for offline, online, or hybrid formats.
• Supervise the production of communication materials, promotional content, and media exposure.
• Handle logistics, technical coordination, and communication during event implementation.

Evaluation & Reporting

• Measure and analyze the effectiveness of events and campaigns (ROI, brand impact, engagement metrics).
• Prepare post-event reports and provide recommendations for continuous improvement and future strategies.

Qualifications

• Bachelor’s degree in Communications, Management, Marketing, or a related field.
• Minimum 31-3 years of experience in Event Management, Project Management, or Strategic Campaigns.
• Strong skills in strategic thinking, planning, and execution.
• Proven ability to lead cross-functional projects and manage multiple stakeholders.
• Excellent budgeting, time management, and resource management skills.
• Exceptional communication, negotiation, and presentation abilities.
• Proficient in project management tools (e.g., Trello, Asana, Monday.com) and Microsoft Office / Google Workspace.
• Creative, proactive, detail-oriented, and highly capable of multitasking.
• Preferred experience managing national or regional campaigns and working with brand partners or media.

Preferred Qualifications

• Familiarity with campaign performance analytics and reporting tools.
• Experience organizing hybrid events (offline & online).
• Strong storytelling and brand activation skills.