Event and Publication Sr. Officer

Yayasan Bina Nusantara; Jakarta Utara; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

An educational foundation in Jakarta Utara seeks an experienced Event Planner to develop and coordinate events. Responsibilities include creating event concepts, managing logistics, and evaluating programs for BINUS Higher Education. The ideal candidate will have a Bachelor’s degree in Communication and at least 4 years of event planning experience. This role requires strong organizational and communication skills.

Qualifications

• Minimum 4 years of working experience in event planning.
• Ability to coordinate with multiple stakeholders effectively.
• Strong analytical and reporting skills.

Responsibilities

• Develop event concepts according to organizational goals.
• Plan and prepare event implementations.
• Evaluate and review initiatives to measure effectiveness.

Skills

Event planning

Coordination and organization

Communication skills

Interpersonal skills

Education

Minimum Bachelor Degree (Major in Communication)

Job description

Overview

General Requirement:
Minimum Bachelor Degree (Major in Communication)

Work Exposure/Experience:
Minimum 4 years of working experience

Job Description

Event Planning and Development

• Develop event concepts according to BINUS Higher Education goals and target
• Create and maintain events' calendar in BINUS Higher Education
• Plan and prepare event implementation (e.g., coordinate committee, selecting venue, related negotiation)
• Plan, organize and coordinate special events in BINUS Higher Education
• Organize and conduct BINUS Higher Education annual programs
• Encourage employee involvement to participate in the programs
• Liaison negotiations process related to event implementation with external parties/vendor
• Interact effectively with individuals and groups; maintain positive relations with external organizations
• Promotes recognition and acknowledgment program/initiatives of employee contributions
• Coordinate related logistic and infrastructure for related event
• Liaise with speakers and preparing speaking notes

Event Program

• Arrange post-event reporting
• Evaluate and review initiatives to measure effectiveness of the BINUS Higher Education event programs
• Analyze and prepare summaries of technical and analytical reports
• Propose alternative solution to improve the event planning and implementation process

Publication

• Propose publication strategy for implementation in BINUS Higher Education area
• Gather info and material for publication activities
• Maintain update on BINUS Higher Education achievement and various event for publication purposes
• Provide press releases material related to BINUS Higher Education
• Contact reporters, producers, editors in print and broadcast media for required press release news
• Maintain press release database
• Organize promotional or community-centered programs and events for BINUS Higher Education
• Conduct speaking engagements for officials, convention or public presentations

Management Support Activities

• Provide Report to direct Supervisor
• Monitor the overall documentation process in related area
• Suggest improvement process related to activities in area of responsibilities (especially related to time concern, effort and cost)
• Perform activities related to Quality Management System
• Perform additional tasks as required by Direct Supervisor