Estate Office & Operations Manager

We are dedicated to overseeing the real estate, facilities management, security, and safety of Grab's premises and employees. As a small yet dynamic team, we kaizen in exploring ways to enhance our operations with speed.

In our role within real estate and facilities management, we collaborate with our partners to empower their success. We are committed to upholding our 4H values while ensuring value for Grab and our partners.

Get to Know the Role

Grab is looking for an experienced Estate Office & Operations Manager to join our team. You will manage and optimize Grab's physical workspaces for all Grabbers and also our partners. The scope includes leasing matters, routine maintenance, and the coordination of support services and resources. This role is crucial in ensuring a conducive and efficient workspace for the business. Reporting to the Head level, you will work onsite in our BSD Office. We may ask you for occasional travel to different facility locations across Indonesia.

The Critical Tasks You Will Perform

Facility and Asset Management:

• Monitor estate data, including budgets and utility reports.
• Oversee security and cleaning services at multiple locations.
• Conduct regular inventory checks and manage salvage operations.
• Ensure accurate reporting of maintenance activities.
• Perform Facilities Inspections and Planned-Preventative Maintenance.
• Implement QHSE and ISO standards.
• Collaborate with Fleet Operations, Procurement, and Corporate Security for smooth operations.
• Review monthly OPEX and CAPEX reports.
• Manage monthly TOR based on OPEX and CAPEX budgets.
• Handle monthly invoices and ensure budget alignment with forecasts.
• Monitor SOP implementation and governance.

Operational Excellence:

• Ensure SOP implementation and review effectiveness.
• Conduct regular 5S checks and provide refreshment sessions for departments with findings.
• Review tenant, signage, and communications pool.