Engineering Administrative Assistant

25hours Hotels; Daerah Khusus Ibukota Jakarta; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading hotel in Jakarta is seeking an Administrative Support professional to manage clerical duties and coordination within the engineering department. The role requires proficiency in Microsoft Office and strong organizational skills, providing an excellent opportunity for growth within a bustling hotel environment. Candidates must have at least one year of experience in a similar role and possess a keen attention to detail.

Qualifications

• Minimum of 1 year of professional experience in an administrative support role, preferably in an engineering or technical environment.
• Demonstrated proficiency in Microsoft Office Suite, especially Excel, Word, and Power Point.
• Excellent organizational skills and strong written and verbal communication abilities.

Responsibilities

• Execute all clerical duties with precision.
• Prepare daily and weekly timesheets for management approval.
• Maintain a comprehensive and effective filing system.

Skills

Organizational skills

Attention to detail

Communication

Tools

Microsoft Office Suite

Job description

Company Description

paradise of paradoxes.

25hours hotel jakarta the oddbird is a space that celebrates culture and lifestyle with nostalgia, authenticity, and genuine hospitality. It embodies poetic contrasts-the paradise of paradoxes. Nestled in the heart of the sudirman central business district (scbd) within district8, 25hours hotel jakarta the oddbird stands tall with 38 stories, featuring 210 rooms and 135 serviced apartments rising above ashta mall in the senopati area, the city's hottest business and lifestyle district.

Job Description

Administrative and Coordination Responsibilities

• Execute all clerical duties as assigned with utmost precision and efficiency
• Meticulously receive, document, distribute, and follow up on all work requests in strict adherence to Standard Operating Procedure (SOP)
• Establish and maintain a comprehensive and effective filing system for all departmental documentation
• Diligently prepare daily and weekly timesheets for engineering management approval
• Promptly coordinate and inform engineering management of any service disruptions, regardless of nature or scale
• Actively participate in pre-planning and attend daily engineering staff briefings
• Rigorously assist with purchasing, inventory management, and issuance of spare parts
• Accurately document and issue preventative maintenance work orders
  
  

Critical Responsibilities

• Maintain comprehensive knowledge of hotel fire & life safety/emergency procedures
• Strictly adhere to all hotel and department policies and procedures at all times
• Attend all briefings, meetings, and training sessions as mandated by management
• Report for duty punctually, wearing a clean and complete uniform at all times
• Consistently maintain an exemplary standard of personal appearance and hygiene
• Execute any additional duties as assigned by the Management of the Hotel with diligence and professionalism
  
  

Qualifications

ESSENTIAL QUALIFICATIONS

• Minimum of 1 year of professional experience in an administrative support role, preferably in an engineering or technical environment
• Demonstrated proficiency in Microsoft Office Suite, particularly Excel, Word, and Power Point
• Excellent organizational skills and attention to detail
• Strong written and verbal communication abilities
  
  

Additional Information

In compliance with employment laws in Indonesia, this position is only open to Indonesians.