Engineering Administrative Assistant

Accor Hotels; Daerah Khusus Ibukota Jakarta; On-site; USD 30,000 - 50,000; Full time

Job summary

Join a vibrant and dynamic team at a forward-thinking hotel that celebrates culture and lifestyle! In this role, you will be responsible for administrative and coordination tasks that ensure smooth operations within the engineering department. Your attention to detail and organizational skills will be paramount as you manage documentation, coordinate service requests, and assist with inventory management. This is an exciting opportunity to contribute to a unique hospitality experience in the heart of Jakarta's business district, where your efforts will help maintain high standards of service and safety.

Qualifications

• 1+ year of experience in administrative support, ideally in engineering.
• Proficient in Microsoft Excel, Word, and PowerPoint.

Responsibilities

• Execute clerical duties with precision and efficiency.
• Maintain an effective filing system for departmental documentation.
• Prepare daily and weekly timesheets for management approval.

Skills

Microsoft Office Suite

Organizational Skills

Communication Skills

Education

High School Diploma

Bachelor's Degree (Preferred)

Job description

Company Description

paradise of paradoxes.

25hours hotel jakarta the oddbird is a space that celebrates culture and lifestyle with nostalgia, authenticity, and genuine hospitality. It embodies poetic contrasts-the paradise of paradoxes. Nestled in the heart of the sudirman central business district (scbd) within district8, 25hours hotel jakarta the oddbird stands tall with 38 stories, featuring 210 rooms and 135 serviced apartments rising above ashta mall in the senopati area, the city's hottest business and lifestyle district.

Job Description

Administrative and Coordination Responsibilities

• Execute all clerical duties as assigned with utmost precision and efficiency
• Meticulously receive, document, distribute, and follow up on all work requests in strict adherence to Standard Operating Procedure (SOP)
• Establish and maintain a comprehensive and effective filing system for all departmental documentation
• Diligently prepare daily and weekly timesheets for engineering management approval
• Promptly coordinate and inform engineering management of any service disruptions, regardless of nature or scale
• Actively participate in pre-planning and attend daily engineering staff briefings
• Rigorously assist with purchasing, inventory management, and issuance of spare parts
• Accurately document and issue preventative maintenance work orders

Critical Responsibilities

• Maintain comprehensive knowledge of hotel fire & life safety/emergency procedures
• Strictly adhere to all hotel and department policies and procedures at all times
• Attend all briefings, meetings, and training sessions as mandated by management
• Report for duty punctually, wearing a clean and complete uniform at all times
• Consistently maintain an exemplary standard of personal appearance and hygiene
• Execute any additional duties as assigned by the Management of the Hotel with diligence and professionalism

Qualifications

ESSENTIAL QUALIFICATIONS

• Minimum of 1 yearof professional experience in an administrative support role, preferably in an engineering or technical environment
• Demonstrated proficiency in Microsoft Office Suite, particularly Excel, Word, and Power Point
• Excellent organizational skills and attention to detail
• Strong written and verbal communication abilities

Additional Information

In compliance with employment laws in Indonesia, this position is only open to Indonesians.