Human Resources Administrator

CASCO SEA (Casco Automotive Group - An Amphenol Company); Batam; On-site; USD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a dedicated Admin to manage travel arrangements, employee attire, and general HR tasks. This role emphasizes strong organizational and communication skills, requiring proficiency in Microsoft Office and travel management tools. The ideal candidate will have a diploma in business administration or relevant experience, with a focus on maintaining confidentiality and supporting expatriates. Join a dynamic environment that values training and career development, ensuring satisfaction for both employees and visitors alike.

Qualifications

• Minimum 5 years relevant experience in administration.
• Strong organizational skills and attention to detail.

Responsibilities

• Organize company meetings, events, and travel arrangements.
• Handle correspondence with external providers.

Skills

Organizational Skills

Communication Skills

Microsoft Office

Travel Management Tools

Visa Processing Knowledge

Education

Diploma in Business Administration

Relevant Experience in Tourism and Administration

Tools

Microsoft Outlook

Job description

OVERVIEW

Our company is part of the Amphenol Corporation.

As a multi-billion-dollar Fortune 500 company with more than 90,000 employees worldwide, Amphenol is one of the world's largest providers of high-technology interconnect, sensor, and antenna solutions. Founded in 1932, Casco, as part of Amphenol’s Automotive Group, is a leading global manufacturer of highly engineered power electronics, high voltage interface modules, sensors, and USB charging ports.

The company utilizes a state-of-the-art paperless manufacturing system on all assembly lines with built-in interlocking processes, ensuring the right process/operator is utilized and achieving 100% FTTP (First Time Through Put). Robust quality procedures and Poke Yoke processes guarantee our customers receive best-in-class quality products.

We place high emphasis on training, team building, continuous learning, and career development, supported by a state-of-the-art manufacturing plant with satisfied employees and customers.

POSITION SUMMARY

The Admin will be responsible for purchase requisitions, travel management (hotel, flight booking, transportation, food & beverage ordering for visitors), employee attire management (ESD & PPE), locker management, acting as a liaison officer for visitors, administering expatriates’ legal documents, and supporting other general admin HR tasks.

MINIMUM REQUIREMENTS AND COMPETENCIES:

1. Diploma in business administration, tourism, or relevant experience in tourism and administration, and/or SHS with a minimum of 5 years relevant experience in administration.
2. Strong organizational skills and attention to detail in a fast-paced work environment.
3. Excellent verbal and written communication skills.
4. Proficiency in English.
5. Familiarity with Microsoft Office, Outlook, and Travel Management Tools.
6. Flexible, communicative, and open personality.
7. Knowledge and experience in visa processing is a plus.
8. Pleasant personality and ability to work in a team.
9. Ability to handle employees' personal data with high confidentiality.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Organize company meetings, events, and travel arrangements.
2. Create and maintain the company visitors’ calendar.
3. Handle correspondence and phone calls with external providers (travel agents, hotels, caterers, immigration authorities, etc.).
4. Support general admin tasks such as training administration, new hire administration, and equipment management.
5. Act as host to external and international visitors.
6. Prepare and provide documents for international visitors or expatriates, such as invitation letters and visas.
7. Support expatriates’ housing and transportation needs.
8. Manage and handle attire (ESD & PPE) and locker key management.
9. Liaise with finance regarding travel & entertainment budgets and expenses.
10. Ensure stationary supplies are available.
11. Maintain a clean and organized working area meeting the 6S standards.
12. Perform other HR admin duties as assigned.