Real Estate Admin Support

Kopi Kenangan; Daerah Khusus Ibukota Jakarta; On-site; USD 30,000 - 50,000; Full time

Job summary

Join a dynamic team at an innovative company as a Real Estate Admin Support. This role is perfect for detail-oriented individuals who excel in managing data and documents while liaising between various departments. You'll maintain crucial real estate documents, prepare project trackers, and support management with insightful reports. If you thrive in a fast-paced environment and have a passion for organization, this opportunity is your chance to make a significant impact in a rapidly growing brand with a strong presence across Indonesia and beyond.

Qualifications

• Minimum 2 years of administrative experience in any industry.
• Proficient in Google Sheets, Slides, and Docs.

Responsibilities

• Maintain and organize real estate-related documents and data.
• Assist in preparing updates for management and internal meetings.

Skills

Google Sheets

Google Slides

Google Docs

Attention to detail

Organizational skills

English proficiency

Education

Bachelor's degree

Job description

Kenangan Brands are looking for a Real Estate Admin Support to join our growing team! If you're organized, detail-oriented, and comfortable working with data, presentations, and multiple departments, we want to hear from you.

Ideal Candidate Profile

• Min Bachelor’s degree in any field
• Minimum 2 years of working experience in an administrative from any industry background
• Proficient in Google Sheets (especially pivot table, VLOOKUP, HLOOKUP), Google Slides and Google Docs.
• Strong attention to detail and organizational skills
• Able to work independently and in a fast-paced environment
• Proficient in English, both spoken and written

Key Responsibilities

• Maintain and organize all real estate-related documents (contracts, permits, vendor agreements, etc.)
• Prepare and update master trackers for project progress, lease agreements, and document submission timelines
• Ensure all data is accurately recorded and stored in both digital and physical formats
• Compile, manage, and analyze site acquisition and project data.
• Build and update reports
• Assist in preparing regular updates for management including performance tracking, project pipeline reports, and real estate dashboards
• Act as a liaison between internal departments (legal, finance, design, and operations and the real estate team
• Coordinate with external vendors, landlords, and agents regarding store documents, contract timelines, and follow-ups
• Schedule meetings and maintain calendars for the Real Estate team
• Support in creating presentation decks and reports for internal meetings and external stakeholders
• Assist in formatting and proofreading documents to ensure consistency and professionalism.

More about Kenangan Brands

Kenangan Brands owns multiple brands:

• Kopi Kenangan, a much loved coffee chain store with close to 900 stores across Indonesia;
• Kenangan Coffee Malaysia launched in 2022, where we now have more than 85 stores across Malaysia;
• Kenangan Coffee Singapore launched in 2023, where we now have 7 stores; and
• Kopi Kenangan Hanya Untukmu, our Ready-To-Drink FMCG subsidiary.