Consultant as Human Resources Operations Assistant

World Resources Institute; Daerah Khusus Ibukota Jakarta; Hybrid; IDR 100,000,000 - 200,000,000; Part time

Job summary

An established industry player is seeking a Human Resources Operations Assistant to provide essential administrative support to the HR department. This role involves managing HR administration, processing consultant payments, and supporting recruitment and benefits management. Ideal candidates will have strong organizational skills, attention to detail, and excellent communication abilities. The position offers a part-time consultancy contract with a flexible office arrangement, allowing you to contribute to meaningful HR initiatives while working in a diverse and inclusive environment. Join a team dedicated to sustainable development and make a real impact in the community.

Benefits

Travel Insurance

Access to Global Network

Diverse and Inclusive Workplace

Qualifications

• 2+ years of experience in an administrative role, preferably in HR.
• Proficiency in Microsoft Office Suite and HRIS systems.

Responsibilities

• Maintain employee records and manage HR paperwork.
• Assist with recruitment activities and benefits management.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Time Management

Education

Bachelor's degree in Human Resources Management

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Workday

Job description

Consultant as Human Resources Operations Assistant

Human Resources Jakarta, Indonesia

Program Overview

WRI Indonesia is an independent research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We aim to bring innovations in research and business approaches to create enabling conditions for Indonesia to achieve robust economic growth while respecting environmental and social values. Our goal is to contribute to ambitious sustainable development goals by collaborating with leaders in public and private sectors, as well as civil society organizations, to turn ideas into action.

Since its establishment in 2014, WRI Indonesia has expanded its portfolio, operations, research, outreach capacity, and staff. The Human Resources department plays a vital role in supporting the organization to achieve its goals by aligning departmental strategies with the organization’s mission and values, and by being adaptive and responsive to current needs.

Job Highlights

The Human Resources Operations Assistant provides essential administrative support to the HR department, focusing on HR administration, paperwork, consultant payment processing, HR letter creation, and supporting recruitment and benefits teams. The role requires attention to detail, organizational skills, and a proactive approach to problem-solving. The incumbent will maintain effective communication with employees, provide necessary information, and ensure confidentiality.

This position reports directly to the Human Resources Officer. The working arrangement is Office Flex, requiring a minimum of 3 days per week in the Jakarta office.

What You Will Do

HR Administration:

• Maintain accurate employee records, including personnel files, leave records, and compliance data.
• Manage new hire paperwork, terminations, and employment status changes via online and offline systems.
• Assist with employee communications such as policies, procedures, and announcements.
• Support employee benefits enrollment and changes.
• Assist during onboarding and offboarding processes.
• Draft and prepare HR-related letters, ensuring accuracy and legal compliance.
• File HR documentation securely and maintain confidentiality.
• Operate and manage Workday as the HRIS, ensuring data accuracy.

Consultant Payment Processing:

• Ensure timely and accurate processing of consultant payments, including invoice verification and data entry.
• Coordinate with payroll vendors and tax consultants to ensure compliance and accuracy.

Recruitment Support:

• Assist with scheduling interviews, candidate assessments, and job postings.
• Maintain applicant tracking systems and databases.

Benefits Management Support:

• Support benefits claims processing, open enrollment, and record maintenance.
• Assist with insurance administration and employee inquiries.

What You Will Need

Required qualifications:

• Bachelor's degree in Human Resources Management, Business Administration, or related field.
• At least 2 years of experience in an administrative role, preferably in HR.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite.
• Attention to detail and accuracy.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Knowledge of HR policies and regulations.

Preferred qualifications:

• Experience with HRIS systems (e.g., Workday, ADP) or Finance systems (Deltek, ECM).
• Knowledge of employment law and regulations.

Deliverables

1. Maintain accurate employee records.
2. Process HR paperwork timely and accurately.
3. Manage employee benefits effectively.
4. Ensure consultant payments are accurate and timely.
5. Support recruitment activities administratively.
6. Support benefits administration and record-keeping.
7. Provide monthly task completion reports.

Terms of Payment

Daily-rate consultant with a maximum of 18 working days per month.

Contract Arrangement

Part-time, limited-term individual consultancy contract.

What We Offer

• Competitive consultant rate based on experience.
• Travel insurance for domestic and international travel related to work.
• Access to the WRI global network.
• A diverse and inclusive workplace.

Applicants must have authorization to work in Indonesia. Final candidates may be required to complete a writing test and provide samples.

How to apply: Submit your updated resume and cover letter via WRI career portal. Closing date: 20 May 2025, 17:00 DKI Jakarta local time. Early application is encouraged. This position is open to Indonesian nationals.

About Us

Founded in 1982, WRI is a global research organization dedicated to sustainable development. Our work addresses climate change, energy, food, forests, water, sustainable cities, and oceans, with offices worldwide. We focus on high-quality research, data, and partnerships to create impactful solutions. Our mission is to promote sustainable practices that protect the environment and support future generations. Our core values include Integrity, Innovation, and Urgency.