Office & Facilities Management (Supervisor - Manager Level)

Cermati.com; Daerah Khusus Ibukota Jakarta; On-site; IDR 50,000,000 - 100,000,000; Full time

Job summary

Join a dynamic fintech startup revolutionizing the financial landscape in Indonesia. This role focuses on ensuring that office facilities are well-maintained, secure, and operational while managing vendor relationships, asset management, and compliance with safety regulations. The ideal candidate will bring at least 5 years of experience in facility management, demonstrating strong organizational and leadership skills. You will be part of a team that values transparency and meritocracy, contributing to a world-class fintech environment. If you thrive in a fast-paced setting and are ready to make a significant impact, this opportunity is for you.

Qualifications

• 5+ years in general affairs or facility management, with 2 years in a managerial role.
• Strong organizational, leadership, and problem-solving skills required.

Responsibilities

• Ensure office facilities are well-maintained and operational.
• Negotiate and manage contracts with suppliers and vendors.
• Develop and manage the General Affairs department’s budget.

Skills

Organizational Skills

Leadership Skills

Problem-Solving Skills

Negotiation Skills

Interpersonal Skills

Time Management

Attention to Detail

Job description

Company Description

Cermati is a financial technology (fintech) startup based in Indonesia. Cermati simplifies the process of finding and applying for financial products by bringing everything online so people can shop around for financial products online and can apply online without having to physically visit a bank.

Our team hails from Silicon Valley tech companies such as Google, Microsoft, LinkedIn, and Sofi, as well as Indonesian startups such as Doku and Touchten. We have graduates from well-known universities such as Universitas Indonesia, ITB, Stanford, University of Washington, Cornell, and many others. We are building a company with the same culture of openness, transparency, drive, and meritocracy as Silicon Valley companies. Join us in our cause to build a world-class fintech company in Indonesia.

Job Description

Facility Management

1. Ensure office facilities and infrastructure are well-maintained, secure, and operational
2. Manage office space planning, including seating arrangements and equipment distribution
3. Oversee maintenance, cleaning, security, and safety standards
4. Manage relationships with service providers for utilities, maintenance, and office supplies

Vendor and Contract Management

1. Negotiate and manage contracts with suppliers and vendors for office equipment, utilities, and other operational services
2. Monitor contract compliance and address any service issues or disputes
3. Source and establish relationships with new vendors when needed

Asset Management

1. Maintain accurate records of company assets, such as furniture, equipment, and vehicles
2. Ensure efficient use of company resources and coordinate repairs or replacements as necessary

Safety and Compliance

1. Ensure workplace safety protocols are followed in line with company and regulatory requirements
2. Conduct regular safety inspections and organize training sessions for employees
3. Handle emergency preparedness, including evacuation plans and first-aid measures

Administrative Support

1. Supervise administrative staff and assign tasks as required
2. Ensure smooth communication between departments for administrative needs
3. Oversee the procurement of office supplies, furniture, and other necessities

Budgeting and Cost Control

1. Develop and manage the General Affairs department’s budget
2. Monitor expenditures, ensuring adherence to budgets and cost-effectiveness

Policy Development

1. Develop, update, and implement company policies related to general affairs and facilities management
2. Ensure compliance with environmental, health, and safety regulations

Qualifications

1. Minimum of 5 years of experience in general affairs or facility management roles, with at least 2 years in a managerial capacity
2. Strong organizational, leadership, and problem-solving skills
3. Experience in handling standalone buildings is a plus
4. Excellent time management and ability to prioritize tasks
5. Attention to detail and a proactive approach to problem-solving
6. Effective negotiation and vendor management skills
7. Strong interpersonal and communication skills with all levels of employees and management
8. Willing to travel across Jabodetabek for official purposes
9. Willing to work off hours (nights or weekends) as needed
10. Have a good initiative, fast response, able to work under pressure with minimum supervision