Project Administration

PT Moores Rowland Indonesia; Daerah Khusus Ibukota Jakarta; On-site; IDR 100,000,000 - 200,000,000; Full time

Job summary

A leading organization in Jakarta is seeking a Finance and Operations Manager to oversee financial transactions, manage budgets, and ensure operational functionality. The ideal candidate will have a Bachelor's degree and 3-7 years of relevant experience, with strong communication skills in both Indonesian and English. This role involves managing expenses, supporting audits, and assisting staff with financial documentation.

Qualifications

• 3–7 years of full-time experience in operations, administration, or financial management.
• Hands-on experience in financial administration, including budgeting and recording.

Responsibilities

• Manage payment of all bills from vendors and expense reimbursements.
• Record all financial transactions and generate monthly financial reports.
• Assist in planning and reviewing budgets and expenditures.

Skills

Detail-oriented

Organized

Communication

Teamwork

Education

Bachelor's degree in a related field

Tools

Microsoft Office

Job description

Job Responsibilities

1. Manage payment of all bills from vendors, expense reimbursements, cash advances, and staff reports.
2. Record all financial transactions, generate, and review monthly financial reports.
3. Process payments, manage invoices, and follow up with clients, suppliers, and partners as needed.
4. Ensure accurate recording and reconciliation of operational controls against projects, including budgets, funds, travel expenses, and petty cash.
5. Support the audit process with relevant data.
6. Assist in planning and reviewing budgets and expenditures, and prepare monthly, quarterly, and annual reports.
7. Support staff with timesheets, travel claims, expense reports, reimbursements, and related financial documentation.
8. Coordinate operational activities such as document flow, purchasing, travel arrangements, events, equipment, and communication; support project needs for events and meetings.
9. Manage operational expenses including occupancy, office services, insurance, IT, legal, and tax.

Requirements

• Bachelor's degree in a related field such as finance or accounting.
• 3-7 years of full-time experience in operational, administrative, or financial management roles.
• Experience working in a non-profit organization is an advantage.
• Hands-on experience in financial administration, including budgeting, recording, and tax.
• Detail-oriented and organized, capable of managing multiple priorities.
• Excellent communication skills in both oral and written form.
• Fluent in Indonesian and English.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Ability to work independently and collaboratively.
• Willingness to travel as needed.