Admin Assistant Manager - Mining - Kutai

PT Potentia HR Consulting; Kalimantan Timur; On-site; IDR 100,000,000 - 200,000,000; Full time

Job summary

A leading company in Indonesia is seeking an experienced Administrative Manager to oversee daily operations, support management, and ensure efficient office processes. The ideal candidate will have strong organizational skills and experience in a managerial role. Responsibilities include supervising staff, managing office supplies, and coordinating events. If you are detail-oriented and excel in communication, we invite you to apply.

Qualifications

• Proven experience in administrative roles, preferably in a managerial capacity.
• Excellent organizational and multitasking skills.

Responsibilities

• Oversee daily administrative operations and support senior management.
• Supervise office supplies and maintain office equipment.
• Coordinate company events and prepare administrative reports.

Skills

Organizational Skills

Multitasking

Communication

Tools

Microsoft Office Suite

Job description

Oversee and manage daily administrative operations, ensuring efficiency in all administrative processes.

Provide support to senior management, departments, and staff with various administrative tasks.

Organize and schedule meetings, appointments, and travel arrangements for management.

Prepare, organize, and maintain office documents and files, ensuring proper record-keeping.

Office Management:

Supervise office supplies and inventory, ordering new stock as necessary.

Maintain office equipment and arrange for repairs or maintenance when needed.

Ensure the office environment is clean, organized, and conducive to productivity.

Team Supervision:

Assist in supervising and training junior administrative staff and office assistants.

Assign and delegate administrative tasks to junior staff and ensure deadlines are met.

Monitor team performance and ensure adherence to office policies and procedures.

Communication and Coordination:

Serve as the primary point of contact for internal and external communications.

Facilitate communication between departments, management, and external clients or vendors.

Handle correspondence, emails, and phone calls professionally and promptly.

Event and Meeting Coordination:

Coordinate and organize company events, conferences, and meetings.

Take minutes during meetings, and distribute them afterward for record-keeping and follow-up.

Data Entry and Reporting:

Maintain databases, spreadsheets, and other office records.

Prepare regular administrative reports for senior management as required.

Assist with data analysis or other reporting tasks as necessary.

Budgeting and Expense Management:

Track office-related expenses and assist in budgeting for office supplies and administrative needs.

Assist with financial tasks such as invoice processing and expense reporting.

Skills and Qualifications:

Proven experience in administrative roles, preferably in a managerial capacity.

Excellent organizational and multitasking skills.

Strong communication skills, both written and verbal.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Human Resources & Recruitment (11-50 employees)