Server

Abroad Work; Daerah Khusus Ibukota Jakarta; On-site; IDR 100,000,000 - 200,000,000; Full time

Job summary

An innovative company is seeking a Staff Analyst/Organizational Assistant to join their team in Jakarta. This role involves supporting leadership in strategic planning, managing project schedules, and facilitating large meetings. The ideal candidate will have strong event planning and project management skills, along with proficiency in Microsoft Suite. With a commitment to diversity and inclusion, this organization fosters a welcoming environment for professional growth. If you have a passion for problem-solving and enjoy working with a global team, this is the perfect opportunity to make a meaningful impact in a dynamic setting.

Qualifications

• 4+ years' experience in a Staff Analyst or similar role.
• 2+ years' experience in Event Planning and Project Management.

Responsibilities

• Supports leadership in planning large meetings and events.
• Gathers customer requirements and maintains project schedules.

Skills

Event Planning

Project Management

Microsoft Suite

Problem Solving

Critical Thinking

Communication Skills

Education

Bachelor's Degree

Tools

SharePoint

Job description

Staff Analyst/Organizational Assistant
Job Description
At Boeing we innovate and collaborate to make the world a better place. From the seabed to outer space you can contribute to work that matters with a company where diversity, equity, and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful, and inclusive with great opportunity for professional growth. Find your future with us.

The Boeing Company’s Global Support Center is looking for a Staff Analyst/Organizational Assistant based in Jakarta, Indonesia.

This position will be responsible for planning and executing actions required to successfully implement the activities of GSC in Southeast Asia.

Position Responsibilities:

1. Supports leadership in the strategic intent and directional focus of large facilitated meetings and events planning.
2. Gathers customer requirements for projects.
3. Supports project manager to maintain the project schedule, monitors, and tracks execution of the plan.
4. Office administration including facility maintenance, hardware purchase, and stationery/gift replenish.
5. Processes travel booking and expense report for management as needed.
6. Conducts research and assists with the evaluation of organizational issues.
7. Works with the team to plan and execute employee-related activities and initiatives.
8. Establishes, maintains, and tracks metrics and metric reporting tool. Creates and provides status reports.
9. Maintains and tracks training requirements.
10. Provides strategic design logistics and facilitation of large meetings/events.
11. Travel 20% of the time.

Basic Qualifications (Required Skills and Experience):

1. 4 or more years' experience in a Staff Analyst or similar role.
2. 2 or more years' experience in Event Planning and Project Management.
3. 6 or more years' experience using basic Microsoft Suite.

Preferred Qualifications (Desired Skills and Experience):

1. Experience with Supplier Management, Event Planning, Travel Arrangement, Business Correspondence, server management, SharePoint, and distribution lists.
2. Experience with planning agendas and facilitating meetings.
3. Strong English written and verbal communication skills.
4. Strong Finance/Accounting and spreadsheet skills.
5. Sufficient understanding of Enterprise Resource Planning and Databases.
6. Enjoy working with a global team and engaging with stakeholders.
7. Possess Problem Solving and Critical Thinking skills.
8. Enjoy working with detailed focus and organizing tasks to completion.

Typical Education/Experience:

Typically acquired through advanced education (e.g., Bachelor) and typically 5 or more years' related work experience or an equivalent combination of education and experience.

Expectations:

1. Knowledge: Completely understands and applies job practices, techniques, standards, principles, and concepts.
2. Problem Solving: Develops solutions to a variety of complex problems referring to established precedents and policies.
3. Discretion: Receives general direction for work that is reviewed upon completion for adequacy in meeting objectives. Participates in determining objectives of assignment plans, schedules, and arranges own activities to accomplish those objectives.
4. Impact: Exerts some influence on the overall objectives and long-range goals of the organization. Erroneous decisions or failure to achieve objectives typically have a serious effect upon the administration of the organization.
5. Liaison: Represents organization as a prime contact on contracts or projects. Interacts with senior internal and external personnel on significant matters, often requiring coordination between organizations.

Relocation:

This position offers one-time relocation based on candidate eligibility.

Work Authorization:

Benefits and pay are determined in line with local labor market practices. This is not an expat assignment.

Equal Opportunity Employer:

We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.

We have teams in more than 65 countries and each person plays a role in helping us become one of the world’s most innovative, diverse, and inclusive companies. We are proud members of the Valuable 500 and welcome applications from candidates with disabilities. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process. Accommodations may include but are not limited to: conducting interviews in accessible locations that accommodate mobility needs, encouraging candidates to bring and use any existing assistive technology such as screen readers, and offering flexible interview formats such as virtual or phone interviews.