General Administration

Grant Thornton Indonesia; Daerah Khusus Ibukota Jakarta; Hybrid; USD 6,000 - 10,000; Full time

Job summary

A leading public accountant firm in Jakarta is looking for a detail-oriented General Administration Staff. The role involves drafting and managing documents, coordinating with teams, and ensuring compliance with laws. Ideal candidates will have administrative experience and strong organizational skills, contributing to a dynamic work environment.

Qualifications

• 1-2 years of experience in administrative roles.
• Experience in managing daily administrative documents.

Responsibilities

• Draft engagement letters and agreements based on client needs.
• Collaborate with teams to ensure document accuracy.
• Maintain organized records of all documents.

Skills

Organizational Skills

Communication

Attention to Detail

English

Education

Bachelor's Degree in Economics

Tools

Microsoft Word

Microsoft Excel

NetSuite

Job description

Grant Thornton Indonesia is a well-established Public Accountant Firm offering a range of services including Audit & Assurance, Tax, Business Process Solutions, and Advisory. With a team of over 600 young and dynamic professionals, we are dedicated to unlocking the potential for growth in our clients, our people, and our communities.

At Grant Thornton, we foster a dynamic and innovative environment where collaboration, agility, and employee development are at the core of our values. We offer flexible hybrid working arrangements to ensure a balanced work-life integration.

About the position

We are seeking a motivated and detail-oriented individual to join our team as a General Administration Staff. The ideal candidate will have 1-2 years of experience in administrative roles and demonstrate strong organizational and communication skills. A Bachelor's degree in Economics, preferably with a major in Accounting, is an advantage.

Qualifications:

• Minimum 1 year experience in handling general administrative duties.
• Experience in managing daily administrative documents and data processing. Experience handling contracts or agreements is a plus.
• Proficiency in Microsoft Word, Microsoft Excel, NetSuite software, and good command of English (written and spoken).
• High attention to detail and accuracy.

Job Descriptions:

Drafting and Managing Documents

• Create: Draft engagement letters and agreements (e.g., service contracts) based on client and project needs.
• Customize: Tailor documents to fit specific details and legal requirements.
• Review: Check documents for accuracy and compliance, and obtain necessary approvals.

Creating and Handling Correspondence

• Draft notices, updates, and formal letters.
• Prepare assignment letters outlining roles and responsibilities.
• Manage confirmations, reminders, and official notifications.

Coordination and Communication

• Collaborate with legal, finance, and client service teams to gather information and ensure document accuracy.
• Follow up on approvals and signatures to ensure timely processing.

Compliance and Record-Keeping

• Ensure documents comply with applicable laws and company policies.
• Maintain organized records of all documents, including updates and revisions.
• Use office systems (NetSuite software) to manage document status, renewals, and follow-ups.