Purchasing Admin

Staffinc; Daerah Khusus Ibukota Jakarta; On-site; IDR 200,000,000 - 300,000,000; Full time

Job summary

An established industry player is seeking a Purchasing Admin to support procurement processes in a dynamic environment. This role involves creating and submitting purchase orders, managing vendor relationships, and ensuring compliance with financial policies. You'll collaborate with internal teams and external vendors, enhancing efficiency in procurement and payment processes. If you excel in communication and possess strong organizational skills, this opportunity in Jakarta offers a chance to make a significant impact in a fast-paced setting. Join a team that values your contributions and fosters professional growth.

Qualifications

• Proven experience in a purchasing or administrative role, preferably in procurement or finance.
• Strong mastery in using Excel and Word for documentation and reporting.

Responsibilities

• Assist in creating and tracking purchase orders and requisitions for timely processing.
• Liaise with vendors to manage payments and maintain accurate procurement records.

Skills

Excellent communication in English

Organizational skills

Problem-solving skills

Attention to detail

Collaboration skills

Education

Experience in purchasing or administrative role

Proficiency in procurement and finance software

Tools

Excel

Word

Job description

Staffinc is looking for a Purchasing Admin to be outsourced to our client. This role will be responsible for supporting the procurement process by creating and submitting purchase orders (PO), purchase requisitions (PR), and order acknowledgments (OA). This role requires coordination and communication with internal teams, including Finance Business Partners (FBP), procurement, and finance departments, as well as external vendors to manage payment schedules and invoices.

Job Desc:

1. Assist in the creation, submission, and tracking of purchase orders (PO), purchase requisitions (PR), and order acknowledgments (OA) to ensure timely and accurate processing.
2. Consolidate payment requirements and documentation across all Information Management (IM) teams to ensure accuracy and completeness.
3. Work closely with the Finance Business Partners (FBP), procurement, and finance teams to manage and oversee payments, ensuring compliance with company policies and timelines.
4. Liaise with external vendors to schedule payments and manage invoices, ensuring timely and accurate payment processing.
5. Maintain accurate records of all procurement activities, payments, and communications. Prepare reports as needed to support internal and external audits.
6. Identify opportunities for process improvements in procurement and payment processes to enhance efficiency and effectiveness.

Qualifications:

1. Excellent communication in English is a must. You will be working with people overseas using English as your daily communication.
2. Able to join immediately.
3. Able to work on-site in Jakarta Selatan.
4. Proven experience in a purchasing or administrative role, preferably within a procurement or finance environment.
5. Mastery in using Excel/Word.
6. Strong organizational skills and attention to detail.
7. Excellent communication and interpersonal skills.
8. Ability to work collaboratively with internal teams and external vendors.
9. Proficiency in using procurement and finance software systems.
10. Strong problem-solving skills and the ability to handle multiple tasks simultaneously.
11. Knowledge of procurement and finance principles and practices.