Executive Assistant, Financial Services

Asisten Administratif (Administrasi & Dukungan Perkantoran); Daerah Khusus Ibukota Jakarta; On-site; USD 10,000 - 20,000; Full time

Job summary

A leading financial services company in Indonesia is seeking an Executive Assistant to provide comprehensive administrative support to C-level executives. The role involves managing schedules, preparing reports, and maintaining confidentiality while liaising with stakeholders. This opportunity offers a chance to work in a dynamic environment with a focus on professionalism and integrity.

Qualifications

• Proven experience supporting senior management as an Executive Secretary or Assistant.
• Excellent communication skills in English and Bahasa Indonesia.

Responsibilities

• Provide high-level administrative and secretarial support to executives.
• Manage schedules, calendars, and travel arrangements.
• Coordinate internal and external meetings.

Skills

Communication

Organizational Skills

Time Management

Discretion

Education

Bachelor's degree in Business Administration

Tools

MS Office Suite

Job description

Description

The Executive Assistant will be responsible for managing end-to-end secretarial duties for C-level executives.

Company Overview

Our client is a leading financial services company in Indonesia.

Responsibilities

1. Provide high-level administrative and secretarial support to executives, including managing schedules, calendars, and travel arrangements.
2. Prepare, proofread, and edit correspondence, reports, and presentations with accuracy and professionalism.
3. Coordinate internal and external meetings, including logistics, agendas, and minutes.
4. Serve as a liaison between the executive and stakeholders, maintaining professionalism and confidentiality.
5. Screen and prioritize emails, calls, and requests.
6. Maintain organized filing systems for confidential documents.
7. Assist with special projects, research, and briefing materials.
8. Manage expense reports, reimbursements, and administrative tasks.

Candidate Profile

• Proven experience (typically 5+ years) supporting senior management as an Executive Secretary or Assistant.
• Excellent communication skills in English and Bahasa Indonesia.
• Strong organizational and time management skills with attention to detail.
• Proficiency in MS Office Suite; familiarity with collaboration tools is a plus.
• Discretion and integrity in handling sensitive information.
• Bachelor's degree in Business Administration, Office Management, or related field preferred.

Job Offer

Opportunity to work with a leading financial services company in Indonesia.

To apply, click the 'Apply' button below. For a confidential discussion, contact Gungti Darmesti at [phone].