Distribution Management Assistant

Bayer CropScience Limited; Daerah Khusus Ibukota Jakarta; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading global agricultural company in Jakarta is seeking a Distribution Management Assistant to support daily operations, facilitate communication with distributors, and assist in reporting and compliance tasks. Ideal candidates will have a degree in business or supply chain and 1-3 years of relevant experience. Strong organizational and data management skills are essential, along with proficiency in Microsoft Office. This role offers an opportunity to work in a dynamic environment focused on distribution across various channels.

Qualifications

• 1-3 years of experience in supply chain, logistics, or administrative support.
• Attention to detail and ability to work cross-functionally.

Responsibilities

• Assist in daily coordination with distributors regarding order status.
• Track and log service complaints and raise unresolved issues.
• Obtain Purchase Order from distributor and verify inventory data.
• Assist in preparing weekly/monthly distribution performance reports.
• Ensure documents related to distributor approval are complete.
• Prepare documentation for Rebate/Additional Discount from Distributor.

Skills

Strong organizational skills

Data management

Proficient in Microsoft Office

Good communication skills

Fluent in English

Education

Diploma or bachelor’s degree in business, Supply Chain, or related field

Tools

SAP

Job description

Distribution Management Assistant

Distribution Management Assistant/Administration supports the Distribution Management function by handling day-to-day operational tasks, data coordination, and documentation related to distributors. The role ensures smooth execution of distribution activities from Bayer Indonesia to our distributor to distribute our products across all channels (hospitals, pharmacies, wholesalers, clinics, e-commerce, and institutions) by assisting in order tracking, reporting, compliance monitoring, and distributor communication.

Total Sales Bayer PH Is 29,8 mEUR.

MAJOR TASKS

1. Distributor Operations Support

• Assist in daily coordination with distributors regarding order status, delivery schedules, and stock updates.
• Support the preparation of regular distributor performance reviews (KPI monitoring, service levels, delivery accuracy).
• Help maintain communication records and follow up on distributor queries.

2. Customer Service & Issue Resolution

• Track and log service complaints and raise unresolved issues to the Distribution Manager.
• Support sales and customer-facing teams by providing timely distribution information.
• Assist in monitoring corrective actions for recurring service issues.
• Schedule MBR with distributor and invite relevant (internal and external) participants.

3. Order & Inventory Monitoring

• Obtain Purchase Order from distributor and verify inventory data.
• Prepare preliminary checks and reconciliations for SISO (Sales In Sales Out) before data submission to Finance BP.
• Support alignment of demand forecasts with distributor stock planning.

4. Reporting & Documentation

• Assist in preparing weekly/monthly distribution performance reports.
• Support the collection of monthly sales forecast.
• Maintain organized records for audits, compliance reviews, and distributor agreements.
• Prepare Surat Jaminan Return (SJR) to outlet through distributor.
• Reconcilate Return vs approved return.

5. Compliance & Governance Support

• Ensure documents related to distributor such as distributor approval are complete and accurate.
• Support audit preparation by compiling required records.
• Monitor adherence of distributors to company standards and elevate potential risks.

6. Rebate Management

• Prepare documentation and recheck claim of Rebate/Additional Discount from Distributor after validation by CATI.APAC, including providing support to CATI.APAC if needed.

SKILLS & REQUIREMENT

• Diploma or bachelor’s degree in business, Supply Chain, or related field.
• 1–3 years of experience in supply chain, logistics, or administrative support (fresh graduates with internship experience may be considered).
• Strong organizational and data management skills.
• Proficient in Microsoft Office (Excel, PowerPoint, Word); knowledge of SAP or similar systems is a plus.
• Attention to detail, good communication skills, and ability to work cross-functionally.
• Fluent in English and local language.

Application Information

• Application Period: 21/11/2025
• Reference Code: 857085
• Division: Pharmaceuticals
• Location: Indonesia : DKI Jakarta Jakarta : Jakarta
• Functional Area: General Administration & Corporate Services
• Position Grade: R.09
• Employment Type: Regular
• Work Time: Standard