Corporate Secretary

Thamrin Group; Palembang; On-site; IDR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive Corporate Secretary to support leadership in a fast-paced environment. This role involves managing schedules, coordinating high-level meetings, and ensuring seamless communication across the organization. The ideal candidate will possess exceptional organizational skills, a strong attention to detail, and the ability to handle confidential information with professionalism. If you thrive in dynamic settings and are passionate about driving organizational excellence, this opportunity is perfect for you.

Qualifications

• 3-5 years of experience supporting executives as an Executive Assistant or Corporate Secretary.
• Exceptional skills in calendar management and meeting coordination.

Responsibilities

• Manage daily calendars, schedule meetings, and handle logistics.
• Prepare agendas, take minutes, and track follow-up actions.
• Coordinate communication between leadership and stakeholders.

Skills

Calendar Management

Meeting Coordination

Note-Taking

Internal Communications

Organizational Skills

Confidentiality Ethics

Verbal Communication

Written Communication

Education

Bachelor's degree in Business Administration

Bachelor's degree in Communication

Bachelor's degree in Secretarial Studies

Job description

About the Challenge :

Are you a proactive and highly organized professional who thrives in a fast-paced executive environment?
Do you have a passion for supporting leadership, coordinating high-level meetings, and ensuring everything runs seamlessly behind the scenes?

As a Corporate Secretary, you will play a critical role in managing schedules, coordinating meetings, handling confidential information, and ensuring efficient communication across the organization

.
Requirements :

• Bachelor’s degree (S1) in Business Administration, Communication, Secretarial Studies, or a related field.

• Minimum 3–5 years of experience in supporting executives, preferably as an Executive Assistant or Corporate Secretary.

• Exceptional skills in calendar management, meeting coordination, note-taking, and internal communications.

• Strong organizational skills, high attention to detail, and ability to manage multiple priorities efficiently.

• Professional demeanor, strong confidentiality ethics, and excellent verbal and written communication skills.

Responsibilities :

• Manage daily calendars, including scheduling meetings, coordinating appointments, and handling meeting logistics.

• Prepare agendas, take minutes of meetings, and ensure follow-up actions are tracked and completed.

• Coordinate communication between leadership and internal/external stakeholders.

• Organize, manage, and safeguard confidential documents and records.

• Proactively anticipate needs and provide high-level administrative support to optimize leadership effectiveness.
  

Our selection procedure in a nutshell :
Our hiring process is simple—just a few conversations with HR and relevant team leaders.
If you’re ready to play a vital role in supporting leadership and driving organizational excellence, click the 'Apply for Position' button and send us your application!
We look forward to meeting you.