Corporate Secretary

TLab; Jakarta Selatan; On-site; IDR 8.000.000 - 12.000.000; Full time

Job summary

A leading corporate entity based in Jakarta Selatan is seeking an experienced Secretary to handle the Commissioners' activities, maintain confidentiality, and ensure regulatory compliance. The ideal candidate holds a Bachelor's degree and has at least 3 years of experience in a similar role. Excellent communication and English skills, along with proficiency in MS Office and Google Workspace, are essential. This position offers opportunities for professional growth in a dynamic environment.

Qualifications

• Minimum of 3 years of experience as a Secretary.
• Able to work independently and in a team.
• Knowledge of IT (Point Plus) is preferable.

Responsibilities

• Prepare and manage the work agenda and activities of the Commissioners.
• Schedule internal and external meetings.
• Serve as a liaison among stakeholders.
• Ensure compliance with company regulations.
• Manage petty cash for the Commissioners' needs.

Skills

Good communication skills

Good English skills

Proficient in MS Office and Google Workspace

Maintaining a professional demeanor

Ability to work under pressure

High integrity

Agile and responsive

Education

Bachelor's degree in any major (preferably Business Administration)

Job description

Responsibilities

• Prepare and organize the work agenda and activities of the Commissioners.
• Schedule internal and external meetings, including those with the Board of Directors, shareholders, business partners, and regulators.
• Arrange travel arrangements and logistical needs for the Commissioners.
• Create, store, and manage archives and important documents related to the Commissioners' activities.
• Prepare minutes of Commissioners' meetings, General Meetings of Shareholders (GMS), and meetings with the Board of Directors.
• Prepare reports on the Commissioners' routine activities and prepare supporting documents for decisions.
• Serve as a liaison between the Commissioners and the Board of Directors, management, shareholders, and external parties.
• Convey information, decisions, and directions to the Commissioners in a timely, clear, and confidential manner.
• Foster professional working relationships with business partners, the government, and regulators.
• Assist the Commissioners in ensuring compliance with company regulations, laws, and Good Corporate Governance (GCG).
• Support the preparation of presentation materials, annual reports, and official documents required for the supervisory function.
• Ensure the confidentiality of all documents, communications, and strategic company data.
• Manage access to information related to the Commissioners in a professional manner and in accordance with company security standards.
• Coordinate with the Corporate Secretary, Legal, and Management departments to ensure the smooth administration of the Commissioners' work.
• Assist in the preparation of reports or documents required for audits, compliance, or regulatory purposes.
• Ensure that all Commissioners' work needs (administration, documents, communications) are available on time.
• Responsible for managing petty cash for the Commissioners' needs.

Requirements

• Minimum Bachelor's degree in any major (preferably Business Administration) with a GPA of 3.00.
• Minimum of 3 years of experience as a Secretary.
• Good communication skills.
• Good English skills.
• Proficient in MS Office and Google Workspace.
• Maintaining the company's image through a polite and professional demeanor and appearance.
• Able to work under pressure and with deadlines.
• High integrity and maintaining confidentiality of information.
• Agile, alert, and responsive, disciplined, and able to work independently and in a team.
• Knowledge of IT (Point Plus).