Corporate Secretarial Assistant

JTC Kensington; Kenangan; Hybrid; USD 6.000 - 10.000; Full time

Job summary

A leading company is seeking a detail-oriented Corporate Secretarial Assistant to support the Corporate Secretarial department. The role involves managing client portfolios, preparing resolutions, ensuring compliance, and performing due diligence. Candidates with 1-2 years of relevant experience and skills in Microsoft Office are encouraged to apply for this growth-oriented position that offers flexible working arrangements.

Benefits

Professional Growth

Competitive Compensation

Flexible Work

Qualifications

• 1-2 years corporate secretarial experience in relevant industry.
• Proficiency in Microsoft Office and Viewpoint is an advantage.
• High level of integrity and professionalism.

Responsibilities

• Assist with a portfolio of clients and liaising with auditors.
• Prepare Directors' and Shareholders' resolutions.
• Ensure compliance with statutory requirements and manage deadlines.

Skills

Communication

Interpersonal Skills

Detail-Oriented

Organizational Skills

Education

Diploma or equivalent

Corporate Secretarial qualification

Tools

Microsoft Office Suite

Viewpoint

Job description

[Your Next Opportunity]

Are you detail-oriented and passionate about corporate governance? As our Corporate Secretarial Assistant, you will work closely with the Head of Department and Managers in the Corporate Secretarial (CoSec) department to provide overall management of the corporate secretarial work and facilitation as well as internal services of the corporate level and the external liaison work. This role offers an opportunity to be hands-on with corporate secretarial work, internal services, and external liaison tasks at the corporate level.

[Your Role & Responsibilities]

• Assist the Manager/Supervisor in handling a portfolio of clients, including liaising with auditors

• Prepare Directors' and Shareholders' resolutions

• Ensure compliance with statutory requirements, manage filing deadlines of AGM and Annual Return documents, and advise clients on compliance requirements

• Assist in filing with ACRA and IRAS e-stamping

• Perform Customer Due Diligence checks, following established company procedures

• Update and maintain the statutory registers and clients’ records in Viewpoint

• Support the team with other corporate secretarial and administrative tasks as needed

[What We Are Looking For]

[Education]

• Diploma or equivalent; Corporate Secretarial qualification is a plus

[Skills & Experience]

• 1-2 years' corporate secretarial experience in the Corporate Services industry or relevant industry

• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) and familiar with Corporate Secretarial software such as Viewpoint is an advantage

• Excellent communication and interpersonal skills for effective client engagement.

• High level of integrity and professionalism when handling confidential matters.

[Traits]

• Meticulous & Detail-Oriented: Ability to multi-task, well-organised, and prioritise workload efficiently, with a positive attitude.

• Independent & Responsible: Capable of working autonomously while maintaining integrity.

• Collaborative & Client-Centric: Strong interpersonal skills to liaise with internal and external stakeholders effectively.

[What We Offer]

• Professional Growth – We value commitment and provide opportunities for professional development, industry exposure and professional memberships.

• Competitive Compensation – Structured salary package with annual reviews, discretionary performance bonuses and a fixed bonus.

• Flexible Work – Hybrid model with remote options giving you autonomy while ensuring productivity.