CBS - Stock Keeper

Ernst & Young Advisory Services Sdn Bhd; Daerah Khusus Ibukota Jakarta; On-site; IDR 100,000,000 - 200,000,000; Full time

Job summary

An established industry player is seeking a detail-oriented administrative professional to join their Core Business Services team. In this role, you will be responsible for managing stock items, ensuring compliance with safety regulations, and maintaining accurate inventory records. You will also handle requests from employees for office supplies and prepare reports for the Finance & Accounting Department. This position offers an exciting opportunity to contribute to the efficiency and effectiveness of a leading organization while honing your administrative and communication skills in a dynamic environment.

Qualifications

• Minimum GPA of 3.00 from reputable universities.
• At least 2 years of experience in administration.

Responsibilities

• Receive and manage incoming stock items according to standard procedures.
• Prepare monthly reports on stationery usage for review.

Skills

Communication Skills

Interpersonal Skills

Inventory Management

Education

Diploma in Administration

Diploma in Communication

Diploma in Social Science

Tools

Microsoft Office

Job description

Join our Core Business Services (CBS) team and you will help support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources, and tools that help EY deliver exceptional quality service to our clients, win in the marketplace, and support EY’s growth and profitability. Major teams within CBS include Finance, Information Technology, Talent, Legal, Brand Marketing and Communications, Business Development, and Risk Management.

Job Descriptions:

• Receive incoming stock items according to the firm’s standard procedure, including verifying the ordered items by comparing the physical count against the order list and identifying discrepancies and/or defects of items.
• Manage received items by storing them in an orderly and accessible manner. This includes packing and unpacking items to be stocked on shelves in the stockroom, marking stock items using identification tags, labels, etc. (if necessary), determining proper storage methods, identification, and stock location based on turnover and physical capabilities of the room.
• Handle requests from employees to issue materials, office equipment, etc. according to the firm’s standard procedure. This includes checking the availability of stock and ensuring employees have filled the required form.
• Manage stock availability on a regular basis according to the firm’s standard procedure. This includes verifying inventory computations by comparing them to physical counts of stock, investigating discrepancies or adjusting errors, examining and inspecting stock items for wear or defects, reporting any damage to the supervisor, keeping records on the use and/or damage of stock, and ordering new items when necessary.
• Prepare a monthly report of stationery usage to be reviewed by a superior and submitted to the Finance & Accounting Department.
• Clean and maintain supplies, tools, equipment, and storage areas in order to ensure compliance with safety regulations.

Requirements:

• Candidate must possess a Diploma's Degree in Administration / Communication / Social Science with a minimum GPA of 3.00 out of 4.00 from reputable universities.
• At least 2 years of working experience in administration matters.
• Have good communication and interpersonal skills.
• Ability to communicate fluently in English (both written and oral).
• Have extensive knowledge of Microsoft Office.