Business Relation

PT Forecastle Indonesia; Jakarta Utara; On-site; IDR 200.000.000 - 300.000.000; Full time

Job summary

A shipping and project management company in Jakarta seeks an experienced personal assistant. You will support management, communicate with stakeholders, and manage documents and reports. The ideal candidate has 3+ years of experience, strong communication skills in Bahasa and English, and is proficient with Google Workspace and Microsoft Office. This role requires adaptability to work outside normal hours and a proactive approach.

Qualifications

• Minimum 3 years experience working closely with management.
• Experience as a secretary or personal assistant is a plus.
• Ability to create comprehensive reports and manage documents.

Responsibilities

• Assist in preparing agendas and schedules for management.
• Create reports for business activities and decision-making.
• Communicate with clients and stakeholders regarding services.

Skills

Communication skills in Bahasa and English

Excellent administration skills

Attention to details

Time management and multitasking

Tools

Google Workspace

Microsoft Office

Project management tools (Trello / Notion)

Job description

PT. Forecastle Indonesia was founded in 2009 in Jakarta-Indonesia, with interest and activities encompassing as Shipping Agency, Project Management, Port Agency and Freight Management. We offer our clients a seamless portfolio of support services from the initial planning and budgetary phase to the final delivery. Forecastle also values its employee and has the best understanding in the business, translating into employee loyalty, stability and commitment to our client's needs.

Visions:

To be Love & Respected by all our stake holders, including employees, customers, principals, vendors and shareholders.

Missions:

To unlock the potential of our employees, to improve the quality of their life.

Focus on Innovation & Best practices.

Values:

Honesty, Integrity and Professionalism.

Family, friendship and enjoying life

Hard work, dedication and achievement

Job Descriptions:

Work closely with board of directors, create minutes of meeting and have a discussion with other department head / stakeholders on business purpose

Collect data, create comprehensive reports on business activities and analysis report for decision making

Manage important company documents and data, including manual and digital archiving.

Create simple financial reports,accounting andtax reports, and other administrative documentsand comprehensive reports.

Assisting the sales team with the preparation of offers, customer data analysis, and smooth sales activities.

Supporting smooth operations in various divisions (export-import, port agency, liner agency) and ensure the completeness of operational documents.

Communicate with clients/customers, vendors, principals, vendors and stakeholders regarding import-export services,operational, and problem solving.

Assist management in preparing agendas, schedules, and other personal administrative needs.

Qualifications:

Minimal have 3 years of experience to work closely with management and board of directors

Have experience as secretary, personal assistant and business relations is a plus

Experienced in Google Workspace (Docs, Spreadsheet), Microsoft Office (Power Point, Word and Excel) and project management tools (Trello / Notion), familiarity with ERP system is a plus!

Good communication skills in Bahasa and English with cross department, stakeholders, principals and vendors

Excellent administration skills and ability to create comprehensive and detail reports

Able to work in a fast-paced company, high tolerance of pressure and able to be contacted on the weekends and after office hours

Attention to details, good time management and multitask, able to work with minimum supervision, dynamic person and team player, proactive, eager to explore and learn new things, and flexible to work outside working hours

Which of the following types of qualifications do you have?

What's your expected monthly basic salary?

Which of the following languages are you fluent in?

How would you rate your English language skills?

Are you available to travel for this role when required?

Are you available to work outside your usual hours when required? (e.g. weekends, evenings, public holidays)

How many years' experience do you have as a Personal Assistant to the Director?

How many years' experience do you have as an Excel Administrator?

Forecastle’s business objective is to cater for the growing needs of the importers and exporters in Indonesia and to set a professional standard in the shipping industry.

We have widespread of contacts both locally and internationally. Being a locally owned Company, we enjoy high regards and top level contacts with important Authorities in the country such as Government Ministries, Port Authorities, and major Public and Private Sector Exporters and Importers. Therefore we are able to provide a trouble free service to our partners and clients, to take care of their interests with utmost efficiency.

https://www.forecastle-shipping.com/

Forecastle’s business objective is to cater for the growing needs of the importers and exporters in Indonesia and to set a professional standard in the shipping industry.

We have widespread of contacts both locally and internationally. Being a locally owned Company, we enjoy high regards and top level contacts with important Authorities in the country such as Government Ministries, Port Authorities, and major Public and Private Sector Exporters and Importers. Therefore we are able to provide a trouble free service to our partners and clients, to take care of their interests with utmost efficiency.