Business Assistants (Admin/HR/Office & Logistics Support)

XUSIN PTE. LTD.; Kenangan; Hybrid; IDR 100,000,000 - 200,000,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative & Operations Coordinator to support its growth in Southeast Asia. This pivotal role offers the chance to shape operations within a dynamic startup environment. The ideal candidate will manage office operations, assist in HR functions, and coordinate logistics while fostering relationships with local clients. With opportunities for advancement and a flexible work arrangement, this position promises a rewarding career path for a proactive and detail-oriented individual eager to contribute to a thriving business unit.

Benefits

Annual performance bonus

Health insurance

Training subsidies

10-20 days of paid leave

Flexible hours

Qualifications

• 3-5 years in administrative roles with HR exposure.
• Experience in logistics or trade operations.

Responsibilities

• Oversee daily office operations and document management.
• Assist in recruitment and payroll administration.

Skills

Proficiency in English

Proficiency in Mandarin

Organizational Skills

Multitasking Abilities

Problem-Solving Skills

Job description

Business Assistants (Admin/HR/Office & Logistics Support)

Job Title: Administrative & Operations Coordinator (Full-Time)

Company: [Xusin PTE LTD] – A Singapore-based Trading Subsidiary of a Chinese Petroleum Group

Salary Range: SGD 3,300 – 5,200/month (commensurate with experience)

About Us

We are a newly established trading company under a renowned Chinese petroleum group, dedicated to expanding our footprint in Singapore and Southeast Asia. As a lean startup, we value versatility, initiative, and adaptability. This role is pivotal to our growth, offering the right candidate opportunities to shape our operations and grow with the company.

Key Responsibilities

1. Administrative & Office Management
   • Oversee daily office operations, including document management, correspondence, and vendor coordination.
   • Handle basic accounting tasks (e.g., invoicing, expense tracking) and liaise with external accountants.
2. Human Resources Support
   • Assist in recruitment, onboarding, and payroll administration for future hires.
   • Maintain employee records and ensure compliance with local labor laws (e.g., CPF contributions, work passes).
3. Logistics & Vendor Coordination
   • Coordinate with freight forwarders and suppliers to ensure timely delivery of goods.
4. Cross-functional Support
   • Act as the primary point of contact for visitors and external partners.
   • Assist in market research, data analysis, and business development initiatives as needed.
5. Company Representation
   • Introduce the company to local clients and stakeholders, fostering relationships to support expansion.

Requirements

• Experience: 3–5 years in administrative roles with exposure to HR, logistics, or trade operations.
• Skills:
• Proficiency in English and Mandarin (written/spoken) to liaise with Chinese HQ and local partners.
• Strong organizational and multitasking abilities.
• Familiarity with Singapore labor regulations and logistics workflows.
• Attributes:
• Self-Driven & Disciplined: Proven ability to work independently, prioritize tasks, and deliver results without direct supervision.
• Proactive problem-solver with meticulous attention to detail, comfortable working in a fast-paced startup environment.

Why Join Us?

• Growth Potential: Play a central role in building a new business unit with opportunities for advancement.
• Flexibility: Hybrid work arrangements and flexible hours (aligning with Singapore’s emphasis on work-life balance).
• Annual performance bonus.
• 10-20 days of paid leave (based on experience).
• Health insurance and training subsidies.

How to Apply

Submit your resume and a cover letter detailing your suitability for this role to [*********@gmail.com] by [May 15]. Shortlisted candidates will be contacted for interviews.

Salary Justification

The salary range reflects Singapore’s market rates for mid-level administrative roles:

• Roles requiring 3–5 years’ experience in logistics/HR: SGD 3,800–5,200/month.
• Higher-end compensation accounts for multilingual capabilities and startup versatility.

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