Business Assistant

SKINTIFIC; Jakarta Utara; On-site; IDR 249.667.000 - 416.112.000; Full time

Job summary

A leading skincare company in Jakarta Utara is seeking an experienced Business Assistant to provide high-level support for executives. The ideal candidate will be well-organized, capable of managing meetings and travel arrangements, and proficient in communication and administration. This role requires a bachelor's degree and at least 3 years of relevant experience. Join us in revolutionizing skincare with innovative technology.

Qualifications

• Minimum of 3 years’ experience in a Business Assistant or CEO Office role.
• Excellent organizational skills with the ability to prioritize effectively.
• Strong verbal and written communication skills.

Responsibilities

• Organize and coordinate internal and external meetings.
• Arrange domestic and international travel logistics.
• Provide day-to-day administrative support to the executive.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Discretion

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Google Workspace

Job description

Company Overview

SKINTIFIC is revolutionizing beauty through patented TTE (Trilogy Triangle Effect) technology, a breakthrough that merges dermatological research with accessible, high-performance formulas. At SKINTIFIC, we believe that everyone deserves healthier skin, starting with a strong and resilient skin barrier. Our mission is to revolutionize skincare with smart formulations, pure active ingredients, and advanced technology, making high-performance skincare accessible to all. Today, our award-winning products are trusted by millions across Asia.

About the Role

The ideal candidate will provide top-level assistance for high-level executives. They should be well-organized and comfortable scheduling meetings and business travel arrangements. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Key Responsibilities

Meeting and Calendar Management

• Organize and coordinate internal and external meetings, including scheduling, invitations, and reminders.
• Prepare meeting logistics and ensure all required materials are available.
• Record and distribute Minutes of Meetings (MoM) as needed.

Travel and Logistics Coordination

• Arrange domestic and international travel, including flights, accommodation, and transportation.
• Manage daily logistics such as car arrangements and meal bookings.
• Ensure all travel and logistical details are efficiently planned and communicated.

Administrative and Daily Assistance

• Provide day-to-day administrative support to the executive.
• Draft and manage correspondence, documents, and reports.
• Handle confidential information with the highest level of discretion.

Qualifications and Requirements

• Bachelor’s degree or equivalent professional experience.
• Minimum of 3 years’ experience in a Business Assistant, CEO Office
• Excellent organizational and time management skills with the ability to prioritize effectively.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and/or Google Workspace.
• Demonstrated ability to exercise discretion and maintain confidentiality.
• Professional demeanor, with the ability to interact effectively with internal and external stakeholders.