Building Operations Senior Manager

Wellington College Independent School JakartaIndonesia; Tangerang; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

An educational institution in Tangerang, Indonesia, is seeking an experienced Operations Manager to oversee daily activities and manage procurement strategies. The role involves ensuring compliance with local regulations and improving operational efficiency through technology. A background in operational management within the education sector is essential for success in this position.

Qualifications

• Experience in operational management within an educational environment.
• Strong understanding of procurement and supply chain management.
• Ability to oversee compliance and risk management processes.

Responsibilities

• Oversee operational functions to ensure smooth daily activities.
• Develop and implement procurement strategies for educational materials.
• Ensure compliance with education sector regulations.

Job description

Overview

Oversee the institution’s operational functions, ensuring smooth daily activities and adherence to policies and procedures. Develop, implement, and refine operational strategies to improve efficiency, quality, and cost-effectiveness. Ensure that the educational institution’s facilities are well-maintained, safe, and conducive to a high-quality learning environment. Lead and manage vendors responsible for logistics, facilities management, IT support, IT and data security, on-site security. Monitor operational KPIs and implement initiatives to enhance service delivery. Liaise with academic and administrative departments to align operational support with institutional goals.

Procurement & Supply Chain Management

• Develop and execute procurement strategies to ensure cost-effective and timely acquisition of educational materials, equipment, and services.
• Evaluate and procure / subscribe to IT systems required for the school operations.
• Identify reliable suppliers and negotiate contracts, ensuring favourable terms and adherence to quality standards.
• Maintain accurate procurement records, tracking expenses and optimizing budget allocations.
• Ensure compliance with procurement policies, ethical purchasing standards, and local regulations.
• Oversee vendor relationships, evaluating performance and ensuring timely delivery of goods and services.
• Streamline procurement processes through automation and best practices to improve efficiency.

Compliance & Risk Management

• Ensure that operational and procurement activities comply with local, state, and national education sector regulations.
• Develop and implement risk management strategies to mitigate operational and procurement-related risks.
• Conduct regular audits and quality checks to maintain compliance and efficiency in service delivery.

Financial & Budgetary Oversight

• Work with the finance team to develop and manage operational and procurement budgets.
• Monitor expenditures and identify cost-saving opportunities while maintaining service quality.
• Provide regular reports on operational performance, procurement activities, and budget utilization to senior leadership.
• Serve as the primary point of contact for suppliers, contractors, and service providers.
• Collaborate with academic and non-academic staff to ensure operational and procurement needs are met efficiently.
• Develop long-term partnerships with key vendors and service providers to enhance institutional capabilities.

Technology & Process Improvement

• Implement and leverage technology to optimize operational efficiency and procurement workflows.
• Evaluate and recommend new tools and systems to streamline administrative and logistical functions.
• Lead continuous improvement initiatives to enhance productivity and service delivery.