Associate, Contracts and Compliance (APAC)

Rainforest Alliance; Indonesia; On-site; USD 30,000 - 60,000; Full time

Job summary

Join a forward-thinking organization as an Associate in Contracts and Compliance for the APAC region. In this pivotal role, you will manage contracts, sub-grants, and agreements while ensuring compliance with organizational and donor policies. Your expertise in grants management and negotiation will be essential in supporting project teams and facilitating training. This role offers an exciting opportunity to make a tangible impact in a diverse and inclusive environment, where your contributions will help shape compliance practices across the region. If you are detail-oriented, self-motivated, and passionate about making a difference, this opportunity is for you.

Qualifications

• 2-4 years of experience in contracts and grants administration.
• Excellent writing, editing, and verbal communication skills.
• Proficient in Microsoft Office Suite.

Responsibilities

• Manage contracts and ensure compliance with donor requirements.
• Support negotiation and drafting of grants and agreements.
• Provide compliance guidance to project teams.

Skills

Contracts Administration

Grants Management

Negotiation Skills

Compliance Guidance

Organizational Skills

Communication Skills

Database Management

Problem-Solving

Education

Bachelor's Degree in Business Administration

Professional Qualification in Project Management

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Job description

POSITION SUMMARY:

The Associate Contracts and Compliance, APAC will provide support with the contractual and compliance oversight management for APAC by managing contracts, sub-grants and other agreements, as well as responsible for providing support to the Internal Compliance Manager APAC. The Associate Contracts and Compliance, APAC will be responsible for meeting performance measures and for complying with contract and administrative requirements in accordance with RA and donors’ policies and procedures.

The Rainforest Alliance’s Core Values are Impact, Change, Collaboration, Openness and Trust and as such they form the basis of the behaviours we demonstrate.

RESPONSIBILITIES:

• Ensure that contractual agreements are issued using appropriate templates, in accordance with donor requirements when applicable and according to Rainforest Alliance policies and procedures.
• Support negotiation, drafting, and reviewing of grants, subgrants, NDAs, MOUs, and consultant agreements and associated modifications.
• Support and ensure sub-grantee monitoring by training staff and partners on grants management.
• Coordinate with Associate Contracts and Compliance, Global to monitor active consultant agreements, active grants, payment schedule, active grants and reporting dates.
• Provide compliance guidance to project teams on topics related to contracts management and donor requirements and regulations.
• Explain the process, guidelines, and requirements for donor, institutional, and national compliance requirements to staff to strengthen general compliance across the country offices.
• Facilitate contract orientation and training for newly hired staff.
• Monitor for and actively complete mandated donor requirements and regulations.
• Support monitoring RA offices within their portfolio to ensure they comply with organizational and national compliance requirements through Internal Compliance Reviews.
• Support in coordination with the legal team as needed to ensure branch/subsidiaries meets all compliance requirements and ensure procurement and national contracts meets all RA and donor requirements.
• Support writing of national and regional policies as necessary.
• Advise Global Internal Compliance Manager on issues related to non-compliance with RA’s Policies and Procedures by country office personnel, as well as anticipate issues that may affect the delivery of Global Internal Compliance services.
• Remain up-to-date on organizational changes, and actively seek engagement with issues that impact compliance management and future assignments.
• Other duties as assigned.

QUALIFICATIONS:

• Bachelor’s degree or equivalent professional qualification in business administration, project management, law or related field.
• 2-4 years’ contracts and grants administration experience specifically with grants to non-profits from public agencies (Government or multilateral, i.e., UN, GEF, EU, BMU, USAID).
• 2 years’ agreement review and writing experience.
• 2 years’ general experience in administration of database management.
• Proficient in Microsoft Excel, Word, Power Point and Outlook.
• Excellent organizational skills, ability to work independently as well as in a team environment, assess priorities and multi-task with strong attention to detail.
• Excellent writing, editing and verbal communication skills.
• Excellent interpersonal skills with ability to interact culturally, linguistically, and diplomatically with diverse internal and external individuals.
• Ability to handle sensitive matters with tact, diplomacy and discretion.
• Ability to find pragmatic solutions where resources or capacity limitations exist.
• Initiative, self-motivated, resourceful, detail-oriented, strong attention to detail, flexible and resilient attitude.
• Experience in a not-for-profit and international environment is preferred; and
• Proficiency in English and working knowledge of the second language.

Level: 5

Deadline: 02 May 2025

Salary: Commensurate with experience

Notes: Only candidates authorized to work in Indonesia, Turkey or India will be considered.

If you have any questions about the job vacancy, please contact the HR department: [e-mail]

The Rainforest Alliance encourages diversity and inclusion across the global organization. With this commitment to diversity, we are proud to be an equal opportunity employer and do not discriminate on the basis of gender, race, color, ethnicity, religion, sexual orientation, gender identity, ages, disability and any other protected group.