Assistant Director

PT. SAMYANG INDONESIA; Jakarta Selatan; On-site; IDR 200.000.000 - 300.000.000; Full time

Job summary

A leading company in Indonesia is seeking a versatile personal assistant to support the Director with administrative duties. The ideal candidate should be fluent in English and possess strong organizational skills. Responsibilities include scheduling meetings, managing correspondence, and preparing events. A certification in secretarial work and experience in office software are required. This role offers an opportunity to excel in a dynamic work environment.

Qualifications

• 1-2 years of experience as a personal assistant advantageous.
• Proficient in office software and appointment scheduling tools.
• Ability to manage internal and external correspondence.

Responsibilities

• Assist the Director with secretarial and administrative duties.
• Schedule meetings and maintain an events calendar.
• Manage correspondence on behalf of senior management.
• Prepare facilities for scheduled events.

Skills

Fluent in English

Advanced typing skills

Organizational skills

Excellent written communication

Interpersonal skills

Education

Certification in secretarial work or office administration

Tools

MS Word

MS Excel

MS PowerPoint

Appointment scheduling software

Job description

Overview

We are looking for a versatile and highly-organized personal assistant who can fluently speak and write English to perform personalized administrative duties for the Director. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with other duties when required.

Responsibilities

• Report to Director and perform secretarial and administrative duties.
• Typing, formatting, and editing reports, documents, and presentations.
• Entering data, maintaining databases, and keeping records.
• Liaising with internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence on behalf of senior management.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Observing best business practices and etiquette.

Requirements

• Certification in secretarial work, office administration, or related training.
• 1-2 years of experience as a personal assistant would be advantageous.
• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
• Advanced typing, note-taking, recordkeeping, and organizational skills.
• Ability to manage internal and external correspondence.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills.

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