Assistant Accountant

Clinton Health Access Initiative; Daerah Khusus Ibukota Jakarta; On-site; IDR 60,000,000 - 100,000,000; Full time

Job summary

An established industry player is seeking a meticulous Accounting Assistant to join its dynamic team in Jakarta. This role is pivotal in supporting the Finance Lead and involves managing financial records, processing transactions, and ensuring compliance with financial standards. The ideal candidate will possess a Bachelor’s degree in Accounting or Finance and have a strong grasp of accounting systems like Netsuite and QuickBooks. Join this innovative organization and contribute to impactful health initiatives while enhancing your skills in a collaborative environment that values independence and motivation.

Qualifications

• Bachelor’s degree in Accounting or Finance is required.
• Strong familiarity with financial systems and accounting standards.

Responsibilities

• Assist Finance Lead with new accounting systems and maintain financial records.
• Prepare bank payments and document payment transactions accurately.
• Support in preparing Monthly Financial Reports and audits.

Skills

Interpersonal Skills

Problem-solving Skills

Communication Skills

Independence

Motivation

Education

Bachelor’s degree in Accounting or Finance

Tools

Netsuite

QuickBooks

Excel

Financial Edge

Job description

Overview

The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to our mission of saving lives and reducing the burden of disease in low-and middle-income countries. We work at the invitation of governments to support them and the private sector to create and sustain high-quality health systems.

CHAI was founded in 2002 in response to the HIV/AIDS epidemic with the goal of dramatically reducing the price of life-saving drugs and increasing access to these medicines in the countries with the highest burden of the disease. Over the following two decades, CHAI has expanded its focus. Today, along with HIV, we work in conjunction with our partners to prevent and treat infectious diseases such as COVID-19, malaria, tuberculosis, and hepatitis. Our work has also expanded into cancer, diabetes, hypertension, and other non-communicable diseases, and we work to accelerate the rollout of lifesaving vaccines, reduce maternal and child mortality, combat chronic malnutrition, and increase access to assistive technology. We are investing in horizontal approaches to strengthen health systems through programs in human resources for health, digital health, and health financing. With each new and innovative program, our strategy is grounded in maximizing sustainable impact at scale, ensuring that governments lead the solutions, that programs are designed to scale nationally, and learnings are shared globally.

At CHAI, our people are our greatest asset, and none of this work would be possible without their talent, time, dedication and passion for our mission and values. We are a highly diverse team of enthusiastic individuals across 40 countries with a broad range of skillsets and life experiences. CHAI is deeply grounded in the countries we work in, with majority of our staff based in program countries.

CHAI Indonesia is currently seeking an Accounting Assistant who will be supervised by the Finance Lead. This position will be based in Jakarta.

Responsibilities

• Assist Finance Lead to use new accounting systems (Netsuite).
• Run and operate new accounting systems to record all financial transactions.
• Maintain accurate financial records and support Finance Lead to ensure high standards of financial stewardship, adhering to the financial standards of CHAI's financial system.
• Document payment transactions including cash advances, petty cash, in-house transfers, checks, and transfer forms.
• Prepare bank payments in internet banking or check payment and seek Finance Lead approval.
• Prepare all staff expense reimbursements, cash/travel advances, and payments to vendors/suppliers/partners.
• Record daily transactions, including receipts and expenditures.
• Assist Finance Lead to calculate income tax deductions and payments for PPh Pasal 4 (2), 21/26, 23/26 using e-billing and e-SPT as well as timely tax reporting.
• Review and verify all supporting documents for Payment Requests for accuracy before recording in the accounting system.
• Assist Program Officers and Program Admin in reviewing budget activities.
• Help Finance Lead in preparing Monthly Financial Reports.
• Assist in preparing for internal and external audits.
• Record petty cash transactions in the Petty Cash Book timely.
• Conduct monthly payment of BPJS Kesehatan premium.
• Prepare transaction inputs/journals in QuickBooks for program activities and office expenses.
• Assist Finance Lead in conducting routine audits for subgrantees and consortiums and review contract documents.
• Ensure financial records are kept up to date with the latest transactions and charges.
• Update Finance Policy and Procedures as needed.
• Other duties as required by management.

Qualifications

• Bachelor’s degree in Accounting or Finance.
• Strong familiarity with financial systems including Financial Edge, QuickBooks, and Excel.
• International accounting experience preferred.
• Non-Profit accounting experience preferred.
• Strong understanding of US GAAP.
• Dynamic individual with strong interpersonal, problem-solving, and communication skills.
• Ability to operate in an unstructured but demanding environment.
• High level of independence and motivation required.
• Capable of working independently as well as part of a team.

Experience: Bachelor's Degree or equivalent; or Secondary school or equivalent plus 3 years work experience; or equivalent total work experience.