Asset Management Admin

Staffinc; Daerah Khusus Ibukota Jakarta; On-site; IDR 100,000,000 - 200,000,000; Full time

Job summary

An innovative staffing platform is seeking a detail-oriented Transaction Reporting Specialist. In this role, you will be responsible for reporting asset transactions, handling purchase requests, and coordinating with suppliers to ensure smooth operations. Your proficiency in Google Spreadsheets and Microsoft Office will be crucial as you prepare and verify invoices while maintaining strong communication with team members. Join a forward-thinking company that empowers millions and be part of a dynamic team that values feedback and continuous learning.

Qualifications

• Proficient in Google Spreadsheets and Microsoft Office.
• Strong communication skills and open to feedback.

Responsibilities

• Report asset transactions to Accounting/Tax.
• Coordinate with suppliers and manage invoice processing.

Skills

Google Spreadsheets

Microsoft Office

Communication Skills

System Tools

Job description

About Staffinc

Staffinc, Indonesia’s leading digital staffing platform, meets the workforce needs of businesses with comprehensive solutions:

1. Staffing: Curated talent management from recruitment to payroll.
2. HR System: Streamlined software for hiring, managing, payroll, and benefits.
3. Procurement & Rental: Tools and equipment for your workforce, from laptops to vehicles.

Founded in 2018, Staffinc empowers over 1.7 million workers across 350+ cities, combining people and technology to drive meaningful impact.

Job Description

Transaction Reporting

1. Report asset sales transactions to Accounting/Tax.
2. Report asset disposal transactions to Accounting/Tax.
3. Report asset transfer transactions to Accounting/Tax.

Purchase Request Handling

1. Receive Purchase Requests (PR) from Project Management Officer (PMO).
2. Assist Procurement Specialist in creating Quotation Summaries.

Supplier and Goods Coordination

1. Ensure Service/Good Receipts from suppliers are documented.
2. Coordinate with Logistics (Stock Keeper) for incoming and outgoing warehouse goods.

Invoice and Payment Processing

1. Receive and verify invoices from suppliers.
2. Prepare PV submissions for supplier invoice payments via INTOOLS.
3. Prepare PV submissions for reimbursements (e.g., office supplies, fuel, stamps, maintenance, etc.).
4. Follow up and ensure payment proofs are obtained from Finance.

Requirements

1. Proficient in Google Spreadsheets, Docs, and similar tools.
2. Skilled in using system tools.
3. Proficient in Microsoft Office (minimum Word, Excel, and PowerPoint).
4. Open to feedback and willing to learn.
5. Strong communication skills.