Administrative & Operations Specialist

PT CENTRIN AFATEC; Jakarta Utara; On-site; IDR 33,480,000 - 66,960,000; Full time

Job summary

PT Centrin Afatec is seeking an enthusiastic administration staff to provide comprehensive administrative support across our operations. You will handle document management, filing, data entry, calendar management, travel coordination, and act as a courteous point of contact for internal and external stakeholders.

The role also supports corporate transactions, expense tracking, claims and reimbursements, and monthly financial reporting while ensuring compliance with internal controls.

Qualifications

• Diploma/Bachelor from Human Resource Management & Management
• Strong organizational and multitasking skills with the ability to priorities tasks effectively
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint) and ability to learn new software and systems quickly
• A proactive and adaptable mindset, with a commitment to providing high-quality support
• Excellent communication skills, both verbal and written
• Fluency in English will be an advantage

Responsibilities

• Providing efficient administrative support, including document management, filing, and data entry
• Assisting with the coordination of office operations, such as managing supplies, equipment, and facilities
• Handling various administrative tasks, such as scheduling meetings, managing calendars, and coordinating travel arrangements
• Serving as a point of contact for internal and external stakeholders, responding to inquiries and providing excellent customer service
• Supporting the implementation of policies and procedures to maintain a well-organized and productive work environment
• Collaborating with cross-functional teams to ensure the seamless execution of projects and initiative
• Flexible and open to changes and able to manage multiple tasks in restricted timeframes
• Providing support for special projects and events as needed
• Record and maintain accurate entries for daily financial transactions, such as operational expenses, vendor payments, and incoming receipts
• Monitor outstanding payables and receivables, ensuring timely follow-up and resolution of payment or billing discrepancies
• Manage petty cash disbursements, ensuring proper usage, documentation, and periodic reconciliation
• Liaise with suppliers and service providers to clarify billing issues and coordinate payment schedules
• Review and process employee claims (e.g. Meal claims, transportation claims, business trip claims)
• Collaborate with internal departments (e.g., Human Resources team) to resolve discrepancies and ensure policy compliance
• Prepare monthly, quarterly, and annual financial reports to support cost control and business planning
• Ensure full compliance with internal financial controls, tax regulations, and statutory reporting requirements
• Support external audits by providing necessary documentation, when necessary
• Ad Hoc Financial Support

Skills

Organizational skills

Multitasking

Microsoft Office

Communication skills

English improvement

Education

Diploma/Bachelor in HRM & Management

Tools

Microsoft Office

Job description

PT Centrin Afatec is seeking an enthusiastic administration staff to provide comprehensive administrative support across our operations. You will handle document management, filing, data entry, calendar management, travel coordination, and act as a courteous point of contact for internal and external stakeholders.

The role also supports corporate transactions, expense tracking, claims and reimbursements, and monthly financial reporting while ensuring compliance with internal controls.