Administrative Assistant (General Affairs)

PT Container Maritime Activities; Jakarta Selatan; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading maritime logistics firm in Jakarta Selatan is seeking a General Administration officer to support daily operations. The role includes setting up procedures, liaising with external partners, and managing office facilities. Candidates must possess a Bachelor's degree and at least one year of experience in administration. Fluent English and strong organizational skills are essential for this position.

Qualifications

• 1 year experience in General Administration or Purchasing.
• Strong organizational and communication skills are essential.
• Critical thinking and sense of priority are required.

Responsibilities

• Support day-to-day operations of GA division.
• Create GA Procedures and coordinate with departments.
• Maintain office facilities and monitor daily expenditures.

Skills

Fluency in English

Effective communication

Organizational skills

Problem-solving skills

Education

Bachelor’s degree in Port & Sea Transportation Management/Business Administration

Tools

Office applications

Job description

This position will be responsible for supporting day-to-day operations of GA division, ensuring that quality standards are met, procedures are followed and communication with ARO/HO & External Partner is proper.

DUTIES & RESPONSIBILITIES

Set-up GA Procedures and follow up with the different Departments

Ensure proper and efficient communication flow with external partners and CMA CGM ARO & HO

Set-up a formal GA Action plan, including PIC and deadlines.

To prepare and update permit and licensing (for all documents issued by the Indonesian authorities) required by vessel to sail

Assist to liaise with government bodies and certification and inspection bureau (Dishub, BKI, etc) for any matters related with vessel and crew

To prepare and update the statutory reporting requirements to the relevant government authorities, such as biannual SIUPAL verification at Directorate General of Sea Transportation, update of company data in SIMLALA system, annual update of PMKU at the port authority, registration of all 8 offices on INAPORTNET, SEHATI, INSW, etc., and any others as required by the law

Assists of control and monitor the daily upkeep of the office, including M&R and other measures to be taken when deemed necessary and comply with Company Upkeep Plan Policy

Assist to liaise with Branches for Monthly Electrical, Paper & Vehicle Costs, to update monthly report of Sustainability Tracker CCID on SAVE (Sustainability Analytics for Vision & Empowerment) website

Assist other Real Estate-related activities and measures implemented by the Company, such as the Sustainability & Green Office, Better Ways campaigns, etc.

Maintain office facility and assets: Assist to liaise with building management, make sure the environment could promote the productive work, neat, tidy, and clean all the time, record all the office assets (property list) , routine office facility checking (annual physical observation), office renovation.

To record and update monthly GA Expenditure/Expenses

Vehicle organization – Assist for organize the cars and drivers according to the Car Policy, process and monitor the vehicles’ operating costs and insurance, when applicable.

Legal: Assist to maintain all office legal and permit document, dealing and liaise with related external part, record and update of Legal data’s.

Any other assignment as and when assigned by the direct superior including assisting sales support whenever required

JOB SPECIFICATIONS

Minimum Level of Qualification:

Bachelor’s degree especially in Port & Sea Transportation Management/Business Administration

1 year experience in General Administration, Purchasing

Professional Skills:

Fluency in English.

Office applications

Personal Qualities:

Effective communication, organizational & problem-solving skills

Critical thinking & sense of priority

What's your expected monthly basic salary?

Do you have experience in an administration role?

Which of the following languages are you fluent in?

How would you rate your English language skills?

Manufacturing, Transport & Logistics 101-1,000 employees

Led by Rodolphe Saadé, the CMA CGM Group, a global leader in shipping and logistics, serves more than 420 ports around the world on five continents. With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group is continually innovating to offer its customers a complete and increasingly efficient range of new shipping, land, air and logistics solutions.

Committed to the energy transition in shipping, and a pioneer in the use of alternative fuels, the CMA CGM Group has set a target to become Net Zero Carbon by 2050.

Led by Rodolphe Saadé, the CMA CGM Group, a global leader in shipping and logistics, serves more than 420 ports around the world on five continents. With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group is continually innovating to offer its customers a complete and increasingly efficient range of new shipping, land, air and logistics solutions.

Committed to the energy transition in shipping, and a pioneer in the use of alternative fuels, the CMA CGM Group has set a target to become Net Zero Carbon by 2050.