Administrative Assistant

Abroad Work; Tangerang; On-site; IDR 100,000,000 - 200,000,000; Full time

Job summary

An established industry player is seeking a diligent Administrative Assistant to support daily operations in a dynamic office environment. This role involves a variety of administrative tasks, including managing schedules, organizing meetings, and maintaining office systems. The ideal candidate will possess excellent communication skills, a knack for organization, and proficiency in MS Office tools. Join a forward-thinking team where your contributions will ensure the smooth operation of the office and support the success of the organization. If you thrive in a fast-paced environment and have a passion for administration, this opportunity is perfect for you.

Qualifications

• Proven experience as an Administrative Assistant or similar role.
• Strong organizational skills and attention to detail are essential.

Responsibilities

• Manage phone calls, appointments, and travel arrangements.
• Prepare reports and maintain filing systems efficiently.

Skills

Communication Skills

Organizational Skills

Time Management

Problem Solving

Attention to Detail

Education

High School Degree

Administrative Assistant Qualification

Tools

MS Office

Office Equipment

Job description

Administrative Assistant vacancy in Tangerang Indonesia

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

1. Answer and direct phone calls
2. Organize and schedule appointments
3. Plan meetings and take detailed minutes
4. Write and distribute email, correspondence memos, letters, faxes and forms
5. Assist in the preparation of regularly scheduled reports
6. Develop and maintain a filing system
7. Update and maintain office policies and procedures
8. Order office supplies and research new deals and suppliers
9. Maintain contact lists
10. Book travel arrangements
11. Submit and reconcile expense reports
12. Provide general support to visitors
13. Act as the point of contact for internal and external clients
14. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements and skills

1. Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
2. Knowledge of office management systems and procedures
3. Working knowledge of office equipment, like printers and fax machines
4. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
5. Excellent time management skills and the ability to prioritize work
6. Attention to detail and problem solving skills
7. Excellent written and verbal communication skills
8. Strong organizational skills with the ability to multi-task
9. High School degree; additional qualification as an Administrative assistant or Secretary will be a plus