Administrative Assistant

GLOBAL PETROLEUM EXPLORATION LIMITED; Tangerang; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading company in petroleum exploration in Tangerang is seeking an Administrative Assistant. The successful candidate will support managers and employees with a variety of administrative tasks, organize appointments and meetings, manage communications, and maintain filing systems. The role requires proficiency in MS Office and strong organizational skills. A High School diploma is required; additional qualifications are a plus.

Qualifications

• Proven experience as an Administrative Assistant or similar role.
• Working knowledge of office equipment, like printers and fax machines.
• Proficiency in MS Office, particularly Excel and PowerPoint.
• Excellent time management skills and the ability to prioritize work.
• High School degree; additional qualification as an Administrative Assistant or Secretary is a plus.

Responsibilities

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, memos, letters, and forms.
• Assist in preparing scheduled reports.
• Develop and maintain a filing system.
• Update office policies and procedures.
• Order office supplies and research new suppliers.
• Maintain contact lists.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.

Job description

Administrative Assistant vacancy in Tangerang Indonesia

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Requirements and skills
Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

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