Administrative Assistant

PT Rapid Teknologi Indonesia; Daerah Khusus Ibukota Jakarta; On-site; IDR 60,000,000 - 100,000,000; Full time

Job summary

An established industry player is on the lookout for a detail-oriented Administrative Assistant to support dynamic project teams in various sectors, including Insurance and IT Services. This role involves overseeing administrative activities, managing databases, and collaborating with cross-functional teams to ensure project success. The ideal candidate will possess strong organizational skills, advanced proficiency in productivity tools, and the ability to thrive in a fast-paced environment. If you're ready to contribute to exciting projects and enhance operational efficiency, this opportunity is perfect for you.

Qualifications

• 1-2 years of experience in an administrative support role.
• Advanced proficiency in Microsoft Office and Google Suite.

Responsibilities

• Coordinate administrative activities for company projects.
• Manage databases and ensure data accuracy and compliance.

Skills

Organizational Skills

Attention to Detail

Communication Skills

Problem-Solving Skills

Time Management

Education

Bachelor's degree (S1)

Bachelor's degree in Informatics Engineering

Tools

Microsoft Office

Google Suite

Canva

Adobe Photoshop

Visio

Corel Draw

Job description

We are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our project teams in Insurance Business, IT Insurance Service, and Marketing Development.

Responsibilities:

• Oversee and coordinate administrative activities related to company projects, ensuring seamless execution and timely completion.
• Prioritize tasks, manage multiple projects simultaneously, and meet deadlines, while maintaining a high level of accuracy and attention to detail.
• Develop, implement, and maintain administrative processes and procedures to optimize efficiency and productivity.
• Manage and maintain complex databases, spreadsheets, and digital records, ensuring data accuracy, security, and compliance.
• Provide general administrative support, including preparing reports, presentations, and correspondence, as well as coordinating travel arrangements and meetings.
• Collaborate with cross-functional teams, departments, and stakeholders to facilitate communication, resolve issues, and drive project success.
• Participate in special projects and initiatives, providing administrative support and expertise as required.

Requirements:

• Minimum Bachelor's degree (S1) in any major (bachelor's degree in informatics engineering preferred for Insurance Services Team)
• 1-2 years of experience in an administrative support role, with a proven track record of providing exceptional support in a fast-paced environment.
• Advanced proficiency in Microsoft Office, Google Suite, and other productivity tools, with the ability to quickly adapt to new software applications.
• Proficiency in graphic design and visualization tools, such as Canva, Adobe Photoshop, Visio, or Corel Draw, is highly desirable.
• Excellent communication, interpersonal, and problem-solving skills, with the ability to build strong relationships with colleagues, clients, and stakeholders.
• Willingness to work from South Jakarta office (WFO).