Administration Officer

AHK Group Ltd; Daerah Khusus Ibukota Jakarta; On-site; USD 30.000 - 60.000; Full time

Job summary

An established industry player is seeking an Administration Officer to join their dynamic team in Jakarta. This role offers a unique opportunity to engage with clients and provide exceptional service while managing administrative tasks efficiently. The ideal candidate will possess strong communication skills, a keen eye for detail, and the ability to thrive under pressure. With a commitment to quality and professionalism, you will contribute to the success of a reputable company known for its expertise in the minerals and metals sector. Join us to make a meaningful impact in a collaborative environment that values growth and innovation.

Benefits

Pension

Life assurance

Employee assistance programme

Qualifications

• Minimum 1 year experience in administration for the energy and metals minerals sector.
• Bachelor's degree in any major or equivalent experience.

Responsibilities

• Serve as the point of contact for client inquiries and correspondence.
• Ensure accurate and timely communications between internal and external clients.
• Assist the Supervisor and Head of Administration as needed.

Skills

Fluent in Bahasa Indonesia

Fluent in English

Client liaison skills

Interpersonal skills

Organization skills

Communication skills

Education

Bachelor's degree

Tools

Microsoft Office

Job description

WHAT IS ON OFFER

Alfred H Knight has an exciting opportunity through its Indonesia entity, PT AHK Testing Indonesia, who is looking for an Administration Officer (Minerals and Metals) to join our team based in Jakarta. PT AHK Testing Indonesia provides independent analysis and inspection services to the metals, minerals and solid fuels industries. We have a well-earned reputation for our knowledge and professionalism in all aspects of weighing, sampling and analysis.

As an Administration Officer you are responsible for providing excellent customer service to our clients and overseas offices, verbally and electronically. Within the administration team, you will handle all client inquiries and communicate with clients in a professional, accurate and efficient manner. It is essential that you have excellent time management skills, administration experience and client relationship-building capability in order to be successful. The ability to identify and solve problems is vital, as well as being able to work independently and prioritize tasks

ABOUT US

Alfred H Knight is a totally independent, family owned business spanning five generations. A global network of strategically placed offices and laboratories enable global trade by providing independent inspection, analysis and consultancy services to the metals and minerals, solid fuels and agriculture industries.

We have honed & carefully crafted our reputation. Delivering knowledge and professionalism in all aspects of weighing, sampling and analysis. We thrive by continuing to re-invest in our facilities, technology and people. Click here to find out more about AHK.

DO YOU HAVE WHAT IT TAKES?

To be successful at Alfred H Knight you will need to display the following:

KEY RESPONSIBILITIES

• 
  Serve as the point of contact for client inquiries and correspondence, requests, and concerns.
• 
  Respond to client inquiries and requests in a timely and professional manner
• 
  Proactive contribution to the continued achievement of departmental KPI’s and SLA’s
• 
  Ensure accurate and timely communications between internal and external clients, including job updates, final reports and invoices.
• 
  Provide accurate and timely finalised documentation to external clients
• 
  Use Dashboard to manage workload, maintain transparency in order to ensure accuracy and timely delivery of data and achievement of KPI’s.
• 
  Assist the Supervisor and Head of Administration and Client Coordinator as needed.
• 
  Participate in quality improvement initiatives and contribute ideas for process enhancement.

REQUIRED KNOWLEDGE AND WORK EXPERIENCE

Required Knowledge, Skills and Behaviours

• Fluent in Bahasa Indonesia and English, with proficiency in other languages being a plus.
• Excellent client liaison skills, with the ability to develop and maintain strong client relationships.
• Strong interpersonal skills, both verbal and written, with the ability to communicate professionally at all levels.
• Team player with respect for colleagues and a collaborative approach to work.
• Understanding of service quality principles and commitment to delivering high-quality results.
• Excellent organization skills with attention to detail and accuracy.
• Proficient in Microsoft Office programs, with the ability to prepare management information and reports.
• Strong communication and coordination skills to collaborate with internal teams and external stakeholders.
• Ability to work well under pressure and meet tight deadlines.
• Sincere, honest, loyal, passionate about learning new knowledge, disciplined, and accurate in work.

Required Work Experience

• Having a minimum 1 (one) year experience in administration for the energy and metals minerals sector.

Required Qualifications

• Bachelor's degree in any major. This requirement may be substituted for experience on a year for year basis.

Required Languages

• Bahasa Indonesia
• English

BENEFITS

We are offering an excellent opportunity with a salary and benefits package to match including pension, life assurance and an employee assistance programme.