Accounts Payable Executive (Overhead)

Discova; Provinsi Bali; On-site; IDR 500.250.000 - 667.001.000; Full time

Job summary

A local tourism company in Bali is seeking an Accounts Payable Executive to oversee the Accounts Payable process and manage supplier payments. The role requires a finance diploma and two years of experience in accounting or finance. Responsibilities include supervising invoices, coordinating payment schedules, and supporting month-end closing tasks. Ideal candidates must be fluent in both English and the national language, possess strong communication and organizational skills, and be proficient with Microsoft Office. This role offers an opportunity to work in a diverse environment that values inclusion.

Qualifications

• Minimum of two years of experience in Accounting, Business Administration or Finance Shared Services.
• Written and verbal fluency in both national language and English.
• Intermediate Excel skills.

Responsibilities

• Supervision of electronic invoices for the countries under your remit.
• Prepare payments to suppliers in national and/or foreign currency.
• Support the Month End closing in countries of remit.

Skills

Communication skills

Organisational skills

Attention to detail

Problem solving

Education

Diploma in finance

Tools

Microsoft Office

Tourplan

Job description

About The Position

As the Accounts Payable Executive, you control Discova’s Accounts Payable process and ensure that all payments are made in a timely manner. In your role, you will register, control and administer the accounts payable with the company's suppliers in order to settle the services provided by them in their favor in a timely manner. You will be part of Global Finance Shared Service and help to support Discova’s growth and achieve its strategy.

Key Responsibilities

• Supervision of electronic invoices for the countries under your remit.
• Supervise the posting of the tours and transportation invoices.
• Review of information on the content of the tax invoice vs the Booking Voucher of the Tourplan System, the amount (cost), number of services, tax and total amount of the invoice must coincide.
• Verify that the invoices are posted in their respective cost-expense accounts.
• Clarify invoice mismatches, making invoice reconciliation with Tourplan
• Prepare and supervise the weekly calendars for the payment proposal to suppliers for countries under your remit.
• Coordinate the payment date with treasury and finance departments.
• Prepare payments to suppliers in national and/or foreign currency.
• Regularly review aging invoices and make payments in line with payment date.
• Prepare and supervise the weekly calendars for the payment proposal to suppliers for the three countries.
• Prepare the AP ageing to identify the oldest invoices that need to be paid to the different suppliers of the company.
• Support the Month End closing in countries of remit.
• Verify that the invoicing process is in order to proceed with the proper reports and accounting closing.

The Essential

• Minimum qualification of a diploma in finance.
• Minimum of two years of experience in Accounting, Business Administration or Finance Shared Services.
• Written and verbal fluency in both national language and English.
• Intermediate Excel skills.
• Being proficient with Microsoft Office applications and Tourplan experience would be an advantage.

Skills and Attributes

• Outstanding communication skills with strong customer care focus.
• Excellent organisational skills with the ability to be flexible and implement change when needed.
• Excellent communicator to a diverse range of people (customers, suppliers, team members, leaders).
• High attention to detail.
• Be able to work under pressure and juggle multiple tasks.
• Be comfortable with a flexible rotating roster that may include late nights, weekends and early mornings.
• Solution focused and great at problem solving.
• Able to work independently and within a team, assisting team members to help everyone achieve results.
• Willing to travel on business when required.Be personally aligned with Discova’s company purpose and values.

About Discova

As a DMC with 95% local staff, we pride ourselves on being a diverse and inclusive workplace where our people can thrive as their most authentic selves. These values are intrinsic to Discova’s DNA as a company, and we are committed to being an equitable workplace for all our employees regardless of gender identity, ethnicity, disability or sexual orientation. We welcome you to our family as you are and who you are.

To learn more about Discova and our work perks click: https://bit.ly/4hEd88H

Get in touch now and Discova a world of possibilities!