Accounts Assistant – Consultants

Global Landscapes Forum (GLF); Bogor; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

An international organization is seeking an Accounts Assistant to handle payment processing for consultants and staff. Responsibilities include managing advances, ensuring compliance with policies, and supporting audits. Candidates should have a Bachelor's degree in accounting and experience in an accounting role. This is a locally recruited position based in Bogor, Indonesia, with competitive local remuneration.

Qualifications

• 1-3 years of professional experience in an accounting role is required.
• Experience using Microsoft Excel and Outlook is required.
• Familiarity with accounting systems is preferred.

Responsibilities

• Processing advances for staff, consultants, and workshop participants.
• Ensure completeness of supporting documents before processing advances.
• Timely preparation and submission of audit schedules.

Skills

Microsoft Excel

Microsoft Outlook

Fluency in English

Understanding of accounting systems

Education

Bachelor's degree in accounting

Tools

UNIT4 Agresso System

Job description

Overview

The Accounts Assistant is responsible for processing payments to consultants.

Responsibilities

• Processing Advances for staff, consultants, and workshop/conference participants for Bogor
• Process travel advances and advances for workshops and any other official advances
• Make sure the completeness of supporting documents before processing the advance
• Make sure that previous advances are clear before preparing new requests
• Consultancy journalizing and payments
• Review and journalize consultancy payments and ensure that all supporting documents are properly attached, approved, and are in line with policies and procedures
• Ensure that commitments and accruals are cleared upon completion/payments of contracts
• Accrue consultancy contracts that meet the criteria stipulated in the finance policy manual
• Generate payment runs to process the amounts due in payable accounts as per agreements with the consultants
• Audit
• Timely preparation and submission of audit schedules
• Respond to audit queries in a timely manner during both External and Internal Audit
• Key contact support for both internal and external audits
• Internal Controls
• Implement internal control systems that ensure CIFOR-ICRAF attains its objectives, produce accurate and reliable data for decision making
• Ensure compliance with policies and safeguard of CIFOR-ICRAF assets

Education, knowledge and experience

• Bachelor’s degree in accounting
• 1-3 years professional experience in an accounting role is required
• Experience using Microsoft Excel and Outlook is required
• Familiar with accounting system, preferably UNIT4 Agresso System
• Fluent in written and spoken English

Terms and conditions

• This is a Locally Recruited Staff (LRS) position. CIFOR-ICRAF offers competitive remuneration in local currency, commensurate with skills and experience
• The appointment will be for 1 (one) year with the possibility of extension contingent upon performance, continued relevance of the position, and available resources
• The duty station will be in Bogor, Indonesia

To Apply, Please Visit Our Career Site At
https://www.cifor-icraf.org/about/work-with-us/

To learn more about CIFOR-ICRAF, please visit our websites at:
https://www.cifor-icraf.org

CIFOR-ICRAF promotes Gender Diversity – Applications from women professionals are encouraged.

CIFOR-ICRAF is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity.