Project Coordinator

Digital Policy; Hong Kong; On-site; HKD 357,000 - 580,000; Full time

Benefits offered by this job

12 days annual leave

Gratuity on completion of contract

Maternity leave and sickness allowance

Job summary

Digital Policy in Hong Kong is seeking an experienced Events and Public Relations professional to join on a 12-month non-civil service contract. You will help plan and coordinate territory-wide and cross-district celebration activities, liaising with government departments, NGOs and stakeholders.

The role requires a bachelor’s degree, 5+ years of relevant experience, strong Chinese and English, and proficiency in Word and Excel. Working outside hours and weekends may be required.

Qualifications

• Bachelor degree from a Hong Kong university, or equivalent.
• Minimum 5 years post-qualification experience in event organisation and/or public relations.
• Good communication and organisation skills.
• Proficiency in Chinese and English (written and spoken).
• Good computer knowledge including MS Word and Excel.

Responsibilities

• Assist in drawing up operational plans and publicity plans for celebration activities.
• Coordinate and liaise with government departments, NGOs and parties for territory-wide/regional/cross-district activities.
• Assist in compiling and monitoring the programme budget.
• Assist in handling guest invitation matters.
• Assist in arranging design and printing of invitation cards, reply slips, guidance notes, etc.
• Assist in processing funding applications from NGOs implementing projects.
• Perform other duties as assigned.
• If necessary, work outside normal office hours including weekends and public holidays.

Skills

Communication

Organisation

MS Word

Excel

Education

Bachelor degree (Hong Kong university)

Equivalent qualification

Tools

MS Word

Excel

Job description

Entry Requirements:

• (a) a bachelor degree from a Hong Kong university, or equivalent;
• (b) minimum 5 years of post-qualification working experience in event organisation and/ or public relations including large scale functions at territory-wide or international level;
• (c) good communication and organisation skills;
• (d) good command of Chinese and English (both written and spoken); and
• (e) good computer knowledge including proficiency of MS Word and Excel.

Duties:

• (a) To assist in drawing up the operational plans and publicity plans for celebration activities and territory-wide/regional/cross-district projects.
• (b) To implement the celebration and territory-wide/regional/cross-district activities including coordinating and liaising with government departments, non-government organisations and various parties.
• (c) To assist in compiling and monitoring the programme budget.
• (d) To assist in handling the guest invitation matters.
• (e) To assist in arranging the design and printing of invitation cards, reply slips, guidance notes, etc.
• (f) To assist in processing funding applications from non-government organisation in implementing projects.
• (g) any other duties as assigned.
• (h) If necessary, will be required to work outside normal office hours including Saturday, Sunday and public holidays.

Terms of Appointment: Successful candidates will be appointed on non-civil service contract terms for 12 months. The actual contract period will be determined by the Bureau according to operational needs.

Fringe Benefits:

• (a) In addition to statutory holidays, 12 days paid annual leave, maternity leave and sickness allowance will be granted to the candidates appointed. Details of which will be confirmed at the time of the offer of appointment.
• (b) A gratuity may be granted at the end of the contract period if the contract is satisfactorily completed with consistently high standard of performance and conduct. The amount of gratuity payable will be the sum which, when added to the Government’s contribution to the Mandatory Provident Fund (MPF) Scheme as required by the MPF Schemes Ordinance, equals to 15% of the total basic salary drawn during the contract period.

General Notes:

• (a) Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise.
• (b) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race.
• (c) Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service.
• (d) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.
• (e) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend recruitment examination and/or interview.
• (f) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the selection interview/written examination without being subject to any further shortlisting criteria. Applicants who have declared disabilities found suitable for appointment may be given an appropriate degree of preference over other applicants whose suitability for appointment is considered comparable to that of the former. The Government policy and other related measures on employment of persons with disabilities are set out in the booklet “Employ People Based on Their Abilities – Application for Government Jobs by Persons with Disabilities” which is available for reference on the Civil Service Bureau's website at https://www.csb.gov.hk under “Administration of the Civil Service – Appointments”.
• (g) Holders of academic qualifications other than those obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications.
• (h) Towards the application deadline, our on-line system would likely be overloaded due to large volume of applications. To ensure timely completion of your on-line application, it is advisable to submit the application as early as possible.

Contact Address: 9/F, Immigration Tower, Gloucester Road, Wan Chai