Project Administrator (IT Project)

Swing Consulting Ltd.; Hong Kong; On-site; HKD 300,000 - 400,000; Full time

Job summary

A leading consulting firm in Hong Kong is seeking an experienced Project Administrator to support IT projects in the Charities sector. Responsibilities include performing project management tasks, ensuring efficient implementation of projects, managing vendor relations, and providing technical support during various phases of system development. The ideal candidate will possess a degree in a related discipline, a minimum of four years’ IT project management experience, and excellent communication skills in both English and Chinese.

Qualifications

• Minimum of four years’ relevant experience in IT-related project management.
• Experience in IT system development and data analysis.
• Ability to handle multiple projects with tight deadlines.

Responsibilities

• Perform project management administration and operation for IT systems.
• Provide support in stakeholder and vendor management.
• Manage data entry assignments and database maintenance.

Skills

Project management skills

Effective communication in English and Chinese

Analytical skills

Vendor management

Education

Degree / Higher Diploma in Business, Operations Management, Information Technology & Systems

Tools

Project management tools

Excel

Word

PowerPoint

Job description

SW8479 | 03 May 2023 Project Administrator (IT Project)

• Perform project management administration and operation for supporting the implementation of IT systems in Charities projects.
• Provide support in stakeholder and vendor management ensuring that project tasks are implemented efficiently while upholding the HKJC's standards.
• Provide technical support in procurement process, budgeting estimation, and various IT related aspects.
• Implement backlogs, follow up on reported bugs, configure on workflow, and manage systems’ change requests and processes.
• Perform system administration tasks including user account and access right management.
• Perform analytical review to determine business requirement and design for enhancement to the Charities Grant Management System.
• Work collaboratively with Charities teams, grantees, external stakeholders (incl. system vendors) and JC IT team in daily operation and system support.
• Design and create reports and dashboards based on user needs.
• Support internal users and grantees in using the Portal through hosting training, hosting regular support Q&A online sessions, troubleshooting, and managing helpdesk services.
• Manage data entry assignments and other database maintenance tasks as needed.
• Provide technical support in System Development Life Cycle (SDLC) for any initiative in system development for the Charities.
• Perform all other duties assigned by supervisor or manager.

• A minimum of four years’ relevant experience in IT-related project management.
• A degree / Higher Diploma with Business, Operations Management, Information Technology & Systems, or related disciplines.
• Project management skills and be able to handle multiple projects with tight deadline.
• Effective oral and written communications in both English and Chinese as well as the ability to work effectively across internal stakeholders and external organizations.
• Experience in IT system development, managing vendors, preparing user requirements collection and documentation, business improvement processes and data analysis.
• Good computer skills in project management tool, Excel, Word & PowerPoint.