New Building Admin Coordinator

Leadingnation; Hong Kong; On-site; HKD 260,000 - 420,000; Full time

Job summary

Fleet Management Limited is seeking an Officer in Hong Kong to provide secretarial and administrative support to the New Building head and team managers. The role includes scheduling meetings, preparing reports, and processing reimbursements for consultants.

You will assist with recruitment, maintain consultant data and CVs, manage filing systems and handle confidential information with discretion. Strong English and Mandarin, plus 5+ years of admin experience, are essential.

Qualifications

• Bachelor’s degree in business administration or related discipline.
• At least 5 years of administrative/secretary/document controller work experience.
• Proficiency in English and Mandarin are essential to succeed in this role.
• Well-mannered, responsible, organized and self-initiative.
• Proficiency in Word, Excel, and PowerPoint.

Responsibilities

• Support the New Building department administration.
• Prepare and maintain new building business records; provide documentation support.
• Draft master tracking lists for project schedules.
• Handle payroll process of monthly consultancy fees and consultants’ travel reimbursements.
• Assist in supporting recruitment of new joiners and updating consultants’ data and CVs.
• Maintain filing systems and ensure accurate record-keeping.
• Prepare and support business documents, including tenders and contracts.
• Assist with VISA applications, travel arrangements and ad hoc tasks.
• Provide IT and administrative support to site teams and liaise with internal/external stakeholders.

Skills

Administrative experience

English language

Mandarin language

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office

Job description

Fleet Management Limited is seeking an Officer in Hong Kong to provide secretarial and administrative support to the New Building head and team managers. The role includes scheduling meetings, preparing reports, and processing reimbursements for consultants.

You will assist with recruitment, maintain consultant data and CVs, manage filing systems and handle confidential information with discretion. Strong English and Mandarin, plus 5+ years of admin experience, are essential.