Marketing Operations & Events Coordinator

Hysan Development Co Ltd; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Job summary

Hysan Development is seeking an organized Marketing Assistant to join the Marketing Team in Hong Kong. This role supports the Managers and the Marketing Team, helping to ensure smooth day-to-day operations and the efficient execution of marketing activities.

You will prepare and process documents, maintain tenant records in SAP, handle invoicing, compile KPIs, and assist with events and tenant engagement initiatives in a fast-paced office environment.

Qualifications

• Form 5 or above; additional training in administration, business, or related disciplines is an advantage.
• Minimum 3 years’ working experience, preferably in property-related, retail, or corporate office environment.
• Proficient in MS Office applications (Word, Excel, PowerPoint) and Chinese word processing; experience with SAP or similar systems is an advantage.

Responsibilities

• Prepare and process marketing-related documents such as licence agreements, marketing service agreements, and subsequent documentation and invoicing in a timely and accurate manner.
• Maintain and update tenant records and turnover information in SAP or relevant systems where applicable.
• Handle coupon and promotion setup in relevant systems and ensure correct information is recorded and updated.
• Manage invoice processing, payment follow-up, and systematic filing of all related documentation.
• Compile and prepare regular reports, including sales, traffic, and marketing KPIs, to support management review and analysis.
• Draft, prepare, and send out correspondence with tenants and partners, ensuring professionalism and consistency with corporate standards.
• Screen and handle basic tenant, customer, and event enquiries, and elevate to the appropriate team members when necessary.
• Support basic tenant and event operation tasks, including logistics coordination, material preparation, and on‑site support when required.
• Assist with team budget tracking, data input, and filing to ensure accurate records and adherence to internal procedures.
• Support the Marketing Team and designated managers with scheduling, document preparation, and general coordination.
• Coordinate with other departments on documentation and related matters to facilitate smooth workflows.
• Perform other ad hoc tasks as assigned to support the team’s marketing and tenant engagement activities.

Skills

Attention to detail

Communication

Organizational skills

Team player

Education

Form 5 or above

Tools

SAP

MS Office

Job description

Hysan Development is seeking an organized Marketing Assistant to join the Marketing Team in Hong Kong. This role supports the Managers and the Marketing Team, helping to ensure smooth day-to-day operations and the efficient execution of marketing activities.

You will prepare and process documents, maintain tenant records in SAP, handle invoicing, compile KPIs, and assist with events and tenant engagement initiatives in a fast-paced office environment.