Legal Practice Coordinator: Admin & Scheduling Expert

Pillsbury Winthrop Shaw Pittman LLP; Hong Kong; On-site; HKD 470,000 - 705,000; Full time

Job summary

Pillsbury Winthrop Shaw Pittman LLP in Central, Hong Kong, seeks a Legal Practice Coordinator to provide comprehensive administrative and secretarial support to attorneys. The role reports to the Regional Director of Administration and covers calendar management, travel coordination and document preparation.

The ideal candidate has 3–5 years of secretarial experience, strong English/Cantonese skills, Mandarin preferred, and a typing speed of 65+ wpm.

Qualifications

• Full business/professional proficiency in English and Cantonese (spoken and written).
• Native/bilingual proficiency in Mandarin (spoken and written) preferred.
• Three to five years of general secretarial experience; Legal Secretary experience with a US law firm preferred.
• Accurate typing speed of 65+ wpm.

Responsibilities

• Provides admin/secretarial support to attorneys and their teams.
• Manages calendars, schedules appointments and coordinates travel.
• Prepares timesheets, client bills and expense reports; handles mail and deliveries.
• Drafts routine and attorney-reviewed non-routine correspondence.
• Familiarizes with firm policies and administrative procedures.
• Organizes workflow, files and recordkeeping; ensures deadlines and filing requirements.
• Coordinates workload with attorneys to meet deadlines and quality standards.
• Available for overtime as needed.

Skills

Communication skills

Team collaboration

Attention to detail

Discretion

Multi-tasking

Education

College/University Degree

Tools

MS Office

Windows OS

Job description

Pillsbury Winthrop Shaw Pittman LLP in Central, Hong Kong, seeks a Legal Practice Coordinator to provide comprehensive administrative and secretarial support to attorneys. The role reports to the Regional Director of Administration and covers calendar management, travel coordination and document preparation.

The ideal candidate has 3–5 years of secretarial experience, strong English/Cantonese skills, Mandarin preferred, and a typing speed of 65+ wpm.