Executive Assistant to CEO — Luxury Retail & Global Ops

Magic Search Limited; Hong Kong; On-site; HKD 900,000 - 1,200,000; Full time

Job summary

Magic Search Limited is seeking an exceptional Executive Assistant to support the Regional CEO across a global, high-visibility remit in a luxury-brand environment. This role combines strategic partnership with meticulous calendar control, travel management, and discreet handling of confidential matters.

You will coordinate with group-level executives, manage complex travel, prepare briefing materials, and oversee budgeting and expenses.

Qualifications

• 7–10 years of experience as an Executive Assistant to C-level executives
• Experience in luxury retail, premium hospitality, or large corporate matrix environment
• Fluent English and Mandarin; knowledge of French is a plus
• Strong communication, diplomacy and resilience
• Bachelor’s degree preferred

Responsibilities

• Manage the CEO's highly complex global calendar
• Coordinate domestic and international travel and VIP arrangements
• Prepare briefing materials, presentations and reports
• Liaise with group-level executives and regional presidents
• Manage budget, expenses and invoices with strict compliance
• Handle confidential information and provide lifestyle support as needed

Skills

Executive support

Calendar management

Stakeholder liaison

Budget management

Discretion

Travel logistics

Education

Bachelor's degree

Tools

Microsoft Office

Teams

Expense & travel management software

Job description

Magic Search Limited is seeking an exceptional Executive Assistant to support the Regional CEO across a global, high-visibility remit in a luxury-brand environment. This role combines strategic partnership with meticulous calendar control, travel management, and discreet handling of confidential matters.

You will coordinate with group-level executives, manage complex travel, prepare briefing materials, and oversee budgeting and expenses.