Executive Assistant (Chief Medical Executive Office)

Gleneagles Hospital Hong Kong; Hong Kong Island; On-site; HKD 400,000 - 600,000; Full time

Job summary

A leading healthcare provider in Hong Kong is seeking an Executive Assistant for the Chief Medical Executive Office. The role involves providing administrative support, managing calendars, and assisting with credentialing applications. Candidates should have a degree and approximately 4-5 years of administrative experience, preferably in a hospital setting. Strong communication skills in English and Chinese are required. This role offers competitive benefits focused on staff well-being and work-life balance.

Benefits

Enhanced leave packages

Family Care Leave

Birthday Leave

Voluntary Provident Fund Scheme

Qualifications

• 4-5 years of proven administrative support experience, preferably in hospitals.
• Strong discipline, ability to work under pressure, and self-motivation.
• Professional verbal and written communication skills in English and Chinese.

Responsibilities

• Assist with credentialing applications and training organization.
• Manage calendars, organize meetings, and handle correspondence.
• Perform data entry and maintain files and records.

Skills

Time management

Organizational skills

Communication skills

MS Office proficiency

Education

Associate Degree or Degree in any discipline

Job description

Executive Assistant (Chief Medical Executive Office)

Join to apply for the Executive Assistant (Chief Medical Executive Office) role at Gleneagles Hospital Hong Kong.

Gleneagles Hospital Hong Kong (Gleneagles) is a state-of-the-art, multi-specialty private tertiary hospital designed to provide high-quality and accessible healthcare services to the Hong Kong community.

Located at Wong Chuk Hang on Hong Kong Island South, Gleneagles offers 500 beds, cutting-edge medical technologies, and a comprehensive range of clinical services across more than 35 specialties and subspecialties. As Hong Kong’s top private teaching hospital, it also contributes to healthcare professional training and clinical research advancement.

Gleneagles is a joint venture between IHH Healthcare and CTF Services Limited, managed by IHH Healthcare, with The University of Hong Kong as its exclusive clinical partner responsible for clinical governance.

Job Responsibilities

• Assist the supervisor in handling credentialing applications.
• Support the supervisor in liaising with partner organizations to organize training activities for students.
• Provide general administrative support to the department or upper management.
• Manage calendars, organize meetings, greet visitors, handle phone calls, and coordinate travel arrangements for senior managers.
• Prepare and manage correspondence, reports, and documents.
• Perform data entry and maintain files, records, and databases.
• Assist upper management with clerical tasks and correspondence to enable focus on decision-making.
• Perform other tasks as assigned by supervisors.

Requirements

• Associate Degree or Degree in any discipline.
• Approximately 4-5 years of proven administrative support experience; hospital industry experience is an advantage.
• Strong discipline, good time management, ability to work under pressure, independence, and self-motivation.
• Excellent organizational skills and multitasking ability.
• Professional verbal and written communication skills in English and Chinese; good interpersonal skills and team spirit.
• In-depth knowledge of MS Office suite.
• Gleneagles prioritizes staff well-being and work-life balance, offering enhanced leave packages and benefits such as Family Care Leave, Birthday Leave, and a Voluntary Provident Fund Scheme with employer contributions of 8% of basic salary.

Additional Information

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Science and Administrative
• Industry: Hospitals and Health Care