Executive Assistant

Animoca Brands; Hong Kong; On-site; HKD 300,000 - 600,000; Full time

Benefits offered by this job

Vibrant workplace

Global exposure

Flat structure

Casual attire

Benefits package

Job summary

Animoca Brands Corporation Limited seeks an proactive Executive Assistant to support our Executive Committee. You will manage complex calendars, organize meetings, and prepare compelling presentations.

You will gain exposure to innovative Web3 projects while ensuring flawless administrative operations. The role requires exceptional organization, attention to detail, and a proactive, confidential approach within a fast-paced environment.

Qualifications

• Bachelor’s degree or equivalent practical experience.
• Proven experience as an Executive Assistant supporting C-level executives or senior management.
• Excellent organizational and time management skills in a fast-paced environment.
• Strong written and verbal communication skills for clear presentations and reports.
• Proficiency with productivity tools (G Suite or Microsoft Office) and leveraging technology to enhance efficiency.

Responsibilities

• Manage and maintain calendars for the Executive Committee, including scheduling and travel arrangements.
• Coordinate internal and external meetings with stakeholders and prepare agendas and minutes.
• Prepare high-quality presentations, decks, and concise reports for executive meetings.
• Collaborate with cross-functional teams to gather inputs for decks and ensure up-to-date information.
• Support special projects and events with strong confidentiality practices.

Skills

Calendar management

Travel coordination

Presentation prep

Stakeholder liaison

Discretion & confidentiality

Multitasking

Education

Bachelor's degree

Tools

G Suite

Microsoft Office

PowerPoint

Job description

Animoca Brands Corporation Limited (ACN: 122 921 813) is a Web3 leader that leverages tokenization and blockchain to deliver digital property rights to consumers, helping to establish the open metaverse and its associated network effects. Animoca Brands realizes its mission via three integrated business pillars: operating Web3 businesses to advance blockchain adoption with native projects such as Moca Network, Anichess, The Sandbox, Open Campus, NEOM Web3 initiatives, and a regulated stablecoin project in partnership with Standard Chartered and HKT; providing digital asset advisory services including tokenomics advisory, liquidity provisioning, and institutional research to help external Web3 projects grow; and investment management, with a portfolio of investments in over 540 companies including industry leaders Pudgy Penguins, Yuga Labs, Axie Infinity, Polygon, Consensys, Magic Eden, OpenSea, Dapper Labs, YGG, and many others.

Job Summary:

We are seeking a proactive and detail-oriented Executive Assistant to provide comprehensive support to our Executive Committee. As an Executive Assistant, you will be responsible for managing complex calendars, organizing meetings, and preparing high-quality presentations and decks. In addition to your administrative responsibilities, you will have the opportunity to immerse yourself in the Web3 landscape and expand your knowledge through exposure to our innovative projects and initiatives. This role requires exceptional organizational skills, attention to detail, and a passion for Web3 technologies.

Responsibilities:

• Manage and maintain the calendars of the Executive Committee, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prioritize internal and external meetings, ensuring efficient use of executives' time and seamless coordination with stakeholders.
• Prepare and distribute meeting agendas, minutes, and action items, following up on action items to ensure timely completion.
• Assist in the preparation of high-quality presentations, decks, and reports for executive-level meetings
• Collaborate with cross-functional teams to gather and consolidate input for presentations, ensuring accurate and up-to-date information.
• Assist in the coordination and execution of special projects, events, and initiatives, working closely with the Executive Committee and other stakeholders.
• Handle sensitive and confidential information with discretion and professionalism, maintaining the highest level of confidentiality at all times.
• Act as a liaison between the Executive Committee and internal/external stakeholders, representing the executives in a professional and courteous manner.
• Proactively identify opportunities for process improvements and implement streamlined approaches to enhance the efficiency of administrative operations.
• Provide general administrative support, including managing email correspondence, personal matters, and handling other ad hoc tasks as assigned.

Requirements:

• Bachelor's degree in a relevant field or equivalent practical experience.
• Proven experience as an Executive Assistant or in a similar role, supporting C-level executives or senior management.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
• Strong attention to detail and the ability to maintain accuracy while working on multiple projects simultaneously.
• Excellent written and verbal communication skills, with the ability to prepare and present information in a clear and concise manner.
• Strong interest in Web3 technologies and a desire to expand knowledge in this field.
• Self-motivated and proactive, with a strong sense of ownership and accountability.
• Discretion and confidentiality when handling sensitive information.
• Strong problem-solving skills and the ability to adapt to changing priorities and deadlines.
• Proficiency in using productivity tools such as G Suite or Microsoft Office.

The Perks of Joining Animoca Brands:

• A Vibrant and Diverse Workplace: Immerse yourself in a dynamic, multi-cultural environment with colleagues from over 15 nationalities (and growing!). We celebrate diversity and foster a global perspective.
• Incentives in the Web3 Space: Be a part of the future and align your success with the growth of our innovative projects.
• Direct Impact and Flat Structure: Your voice matters. We operate with a flat organizational structure, ensuring your ideas are heard and implemented quickly.
• Comfortable and Creative Atmosphere: Embrace a relaxed and productive work environment with casual attire.
• Opportunities Across the Ecosystem: Expand your horizons by collaborating with various subsidiary brands within the Animoca Brands network, gaining exposure to a wide range of projects and technologies.
• Comprehensive Benefits Package: We care about your well-being. Enjoy a comprehensive benefits package, including medical, life, and transportation allowances.

Personal Information Collection Statement:

Personal data provided by the Job Applicant will be used strictly in accordance with the Employer's Personal Data Policies, a copy of which will be provided immediately upon his/her request. All classified data will be treated confidentially within the Human Resources & Administration Department. Personal data of unsuccessful applicants may be retained for a period of up to 3 months.