Chief to staff

Michael Page; Hong Kong; On-site; HKD 180,000 - 280,000; Full time

Benefits offered by this job

Founding team role

International mobility

Opportunities for team building

Job summary

A global poker-media startup is seeking a highly organized and proactive Chief of Staff. This role involves managing operations, acting as a liaison between the founder and external stakeholders, and overseeing various workstreams. The ideal candidate will have at least 5 years of relevant experience, fluency in Mandarin and English, and skills in negotiation and project management. The position offers a unique opportunity to work closely with the founders and drive high-impact decisions in a fast-growing environment.

Qualifications

• At least 5 years of experience in operations, chief of staff, or executive support.
• Exceptional organizational skills with the ability to manage multiple stakeholders.
• Strong communication and negotiation skills.
• Fluent in Mandarin and English, both written and spoken.
• Proficiency in project management and productivity tools.

Responsibilities

• Serve as the primary operational bridge between the founder and partners.
• Track and drive 20+ concurrent workstreams ensuring deadlines are met.
• Own communication and negotiation with production vendors and technical suppliers.
• Oversee production planning for various global locations.
• Manage hiring pipelines and onboarding for new roles.
• Coordinate IP filings and compliance timelines with legal partners.
• Oversee production planning for London, Jeju, and other global locations.
• Handle venue booking, crew scheduling, equipment logistics, and pre‑production milestone tracking.
• Ensure smooth coordination between technical teams, talent, and post‑production.
• Manage hiring pipelines, screening, and onboarding for operational and creative roles.
• Support company admin: finance tracking, reporting, and maintaining operational dashboards.
• Coordinate IP filings, contract renewals, and compliance timelines with legal partners.
• Assist with investor documentation and company structuring tasks as needed.

Skills

Organizational skills

Communication skills

Negotiation skills

Fluency in Mandarin

Fluency in English

Stakeholder management

Tools

Notion

Airtable

Asana

Google Workspace

Microsoft 365

Job description

Our client is a global poker‑media startup producing premium, AI‑enhanced poker content. We are looking for an exceptionally organized, detail‑driven, and proactive Chief of Staff to act as the central coordinator between the founder and all internal/external stakeholders. Fluency in Mandarin and English is necessary.

Client Details

Our client is a global poker‑media startup producing premium, AI‑enhanced poker content.

Description

Founder & Executive Coordination

• Serve as the primary operational bridge between the founder and partners, vendors, and internal teams.
• Track and drive 20+ concurrent workstreams, ensuring deadlines are met and follow-ups happen on time.
• Prepare briefs, agendas, and action lists for meetings with investors, partners, and production teams.

Vendor & Partner Management

• Own communication, follow-up, and negotiation with production vendors and technical suppliers.
• Coordinate procurement (e.g., smart poker tables), manage quotations, timelines, and delivery.
• Maintain all contracts, documentation, and payment schedules in organized systems.

Production & Venue Logistics

• Oversee production planning for London, Jeju, and other global locations.
• Handle venue booking, crew scheduling, equipment logistics, and pre‑production milestone tracking.
• Ensure smooth coordination between technical teams, talent, and post‑production.

Hiring & Administration

• Manage hiring pipelines, screening, and onboarding for operational and creative roles.
• Support company admin: finance tracking, reporting, and maintaining operational dashboards.

Legal & Compliance Support

• Coordinate IP filings, contract renewals, and compliance timelines with legal partners.
• Assist with investor documentation and company structuring tasks as needed.

Profile

• At least 5 years experiences in operations, chief of staff, or executive support‑preferably in media, entertainment, or startup environments.
• Exceptional organizational skills with the ability to manage multiple stakeholders and fast‑moving priorities.
• Strong communication and negotiation skills.
• Fluency in Mandarin and English (written & spoken).
• Proficiency in project management and productivity tools (Notion, Airtable, Asana, Google Workspace, Microsoft 365).

Preferred (Not Required)

• Background in media production, entertainment, or live events.
• Familiarity with poker or gaming industries.
• Experience with IP filings, vendor negotiation, or startup fundraising.

Job Offer

• Founding Team Role: Join as a key founding member, with meaningful influence over strategy, culture, and long‑term direction from day one.
• Team‑Building Mandate: Opportunity to build, lead, and scale your own team, shaping core capabilities as the company grows globally.
• Founder‑Level Access: Work directly with the founders on high‑impact decisions, content strategy, partnerships, and platform expansion.
• Global Project Exposure: Hands‑on involvement across multiple international projects, spanning media, technology, and audience growth within the poker ecosystem.
• International Mobility: Frequent travel to global hubs such as London and Jeju, supporting live projects, partnerships, and strategic initiatives alongside the founders as business needs arise.
• Fast‑Growth Environment: A rare opportunity to operate with startup agility, founder trust, and global reach in a niche, high‑engagement media industry.

To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Aiko Zhang on [phone].