Administrative Manager (Research Postgraduate Team) (Post Ref.: 26/229)

Leadingnation; Tuen Mun; On-site; HKD 670,000 - 1,004,000; Full time

Benefits offered by this job

Annual leave

Medical and dental benefits

Mandatory Provident Fund (MPF) & gratu

Job summary

Lingnan University invites applications for the role of Administrative Manager (Research Postgraduate Team) in the School of Graduate Studies. The post focuses on central support for postgraduate programmes, policy formulation, and quality assurance within an international academic context.

The role oversees RPg operations, committee secretariat duties, and data analytics projects, requiring a Bachelor’s degree, 10 years’ experience, strong English and Chinese proficiency, and proven leadership

Qualifications

• Bachelor’s degree is required.
• 10 years post-qualification experience, preferably with tertiary education institutions.
• Substantial administration experience and a high level of competence in committee work.
• Excellent command of written and spoken English and Chinese (Putonghua), with strong report-writing skills.
• Ability to take the initiative and work independently under tight schedules.
• Good supervisory skills and the ability to motivate junior staff.

Responsibilities

• Provide administrative support for research postgraduate programmes, including academic development, quality assurance, policy formulation and programme review.
• Manage day-to-day operations of RPg programmes, e.g. publicity, admissions, registration, progress, financial support, and student records.
• Provide secretarial support to committees.
• Develop and manage RPg data repository systems and analytics, including automation projects.
• Perform other duties as assigned by the supervisor.

Skills

Analytical skills

Communication skills

Interpersonal skills

Coordination

Problem-solving

Leadership

Education

Bachelor's degree

Job description

Lingnan University is one of the eight publicly funded institutions in the Hong Kong Special Administrative Region (HKSAR) of the People’s Republic of China (PRC) and has the longest established tradition among the local institutions of higher education. It is widely recognised for providing quality education with a focus on whole-person development and conducting high-impact research for a better world. Moving forward, Lingnan University is well positioned to take lead as a comprehensive university in arts and sciences in the digital era, with impactful research and innovations.

Lingnan University offers undergraduate, taught postgraduate, and research postgraduate programmes in the Faculties of Arts, Business, Social Sciences, and the Schools of Data Science, Graduate Studies and Interdisciplinary Studies. To foster interdisciplinary collaboration and scientific progress, Lingnan University established the Lingnan University Institute for Advanced Study (LUIAS), attracting distinguished scholars from around the world to collaborate with its faculty and students. With traditional strengths in arts, business, social sciences, and interdisciplinary studies, the University aims to equip students with practical knowledge and critical thinking skills to thrive in the future. Subsequent to the establishment of the School of Data Science and LUIAS, Lingnan University is transforming into a hub for global leaders to develop and promote human-centric technology and social policies. Further information about Lingnan University is available at https://www.ln.edu.hk/.

Applications are now invited for the following posts:

Administrative Manager (Research Postgraduate Team)

School of Graduate Studies (Post Ref.: 26/229)

The School of Graduate Studies is established for strengthening the central support for postgraduate programmes as well as the monitoring of their quality in alignment with the University’s strategic direction of expanding and providing quality postgraduate education. It also proactively seeks collaboration with leading institutions in the international academic communities to co-organise scholarly activities to enhance postgraduate student learning.

Responsibilities

• Provide administrative support in various functional areas pertaining to research postgraduate programmes including, but not limited to, academic development, academic quality assurance and enhancement, formulation of academic policies and regulations, and programme review and approval
• Manage the day-to-day operations of research postgraduate programmes, e.g. in publicity, admission, programme/course registration, academic studies and progress, financial support, student records, etc.
• Provide secretarial support to committees
• Assist in the development, management and enhancement of RPg data repository systems and data analytics, and automation work projects.
• Perform any other duties as assigned by the supervisor(s)

Requirements

• A Bachelor’s degree
• 10 years’ post qualification experience, preferably with tertiary education institutions and at supervisory or management level
• Substantial administration experience and a high level of competence in committee work
• Very strong logical thinking, analytical, interpersonal, communication, coordination and problem-solving skills
• An excellent command of written and verbal English and Chinese (including Putonghua), especially with a high level of English proficiency in writing reports, proposals and minutes
• The ability to take the initiative and to carry out duties independently and under tight schedules
• A strong sense of responsibility
• Good supervisory skills, with the ability to motivate junior colleagues to achieve common goals of the School and the University

Salary and Fringe Benefits

The rank and commencing salary will be commensurate with qualifications and experience. Fringe benefits, where applicable, include annual leave, medical and dental benefits, mandatory provident fund and gratuity.

We are an equal opportunities employer.

Review of applications will continue until the post is filled. Qualified candidates are advised to submit their applications early for consideration.

The University reserves the right not to make an appointment for the post advertised, or to fill the post by invitation or by search. We regret that only shortlisted candidates will be notified.