Project Assistant jobs in United States

TAIT partners with artists, brands, IP holders and place makers to bring culture-defining, never-before-seen experiences to life. With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock 'n' roll concert staging to setting the global standard for extraordinary live events and experiences through cutting‑edge technology, precision engineering, and creative design. TAIT's 20 global offices have developed iconic productions and experiences in over 30 countries, all seven continents, and even outer space for renowned performers, theme parks, exhibits, and venues across the globe, including partnerships with Taylor Swift, Cirque Du Soleil, Royal Opera House, Nike, NASA, Bloomberg, Google, Beyoncé, and The Olympics.

Senior Project Managers are leaders in the Projects group, focused on project delivery through a developing team of Project Managers and Associate Project Managers. With a commitment to external and internal customers, Senior Project Managers optimize project planning and execution for unique Markets, guided by the TAIT Project Process. With the support of Projects leadership, the position participates in Bidding and Development of new opportunities within their Market focus and establishes core teams as projects approach confirmation.

Senior Project Managers build on excellence as a Project Manager, demonstrating their mastery of managing Scope, Schedule, and Budget, finding success by leading high performance teams that exhibit TAIT's Leadership and Inclusive Culture framework. At their best, Senior Project Managers favour leadership through context, while relying on select moments for command‑and‑control engagement. As relationships in, and mastery of, unique Markets are established, Senior Project Managers begin with a small team and limited portfolio, including allocated resources from other disciplines, expanding their influence as Projects successfully deliver the outcomes of Happy Team, Happy Customer, and at a Margin.

• Support project teams in planning and delivery, grounded in the TAIT Project Process
• Lead or coach development of project budgets, budget monitoring, tracking, and reporting
• Lead or coach project team check‑ins, including critical evaluation of scope, schedule, and budget progress
• Guide project teams to leverage subject matter experts, Technical Leads, and Functional leaders
• Facilitate project team collaboration to overcome challenges while maintaining appropriate quality levels
• Coordinate project team resources and resolve priorities in conjunction with Functional leaders
• Ensure Local and Global leaders are aware of high risk or complexity project progress

• Perform the duties as described in the Project Manager job description
• Lead project planning and delivery, grounded in the TAIT Project Process
• Be accountable for the project team, scope, schedule, and budget

• Represent Project Management on all assigned Bids
• Ensure accuracy and quality of Bids, based on Market best practices
• Participate in Design Development to ensure ownership of scope, schedule, and budget

• Assume commercial accountability for projects and relationships, especially within specialized Markets
• Maintain and develop customer relationships, in collaboration with Business Development
• Act as Account Manager for customers that hold long standing relationships with TAIT
• Ensure customer communication is coordinated with Business Development and Market Leaders
• Maintain CRM data

• Maintain department culture and standards
• Promote best practices, innovations, successes, and lessons learned
• Lead or participate in Lessons Learned sessions for active or completed projects
• Drive or participate in departmental improvement and initiatives
• Contribute and maintain training and reference materials
• Ensure commitment to TAIT Project Process and all Department Activities
• Regularly monitor and cascade department and organization communication

• Attend Organizational meetings and training
• Exhibit and promote behavior that reflects TAIT's Leadership and Inclusive Culture framework
• Collaborate with Project leadership and teams in all TAIT locations
• Engage cross‑functionally to promote teamwork and ensure optimized processes

• Encourage an inclusive culture that embraces TAIT Traits and Standards of Care.
• Promote a culture of safety and compliance within the organization, ensuring a safe and organized work environment.
• Foster team members by guiding Projects and supporting individualized growth and development plans.
• Seek opportunities to provide PM and APM with new experiences, including participation in Projects with other SPM.
• Assess and evaluate employee performance, providing constructive feedback and coaching support career advancement opportunities.
• Organize and manage workflows to ensure employees understand their duties and tasks.
• Actively engage in process development and optimization to enhance efficiency and quality.
• Maintain collaborative relationships with Functional Leaders.
• Attend and / or organize regular check‑in meetings.
• Regular team and 1‑on‑1 meetings to provide focused support and development.
• Timesheet approval.
• Time‑off approval and tracking.
• Perform assigned duties according to the policies and expectations prescribed by the company.

• Degree: Engineering, Technical Theatre or Live Event related field
• # Years of Experience: Several years experience in Entertainment or Construction industry
• Preferred Experience:
  • Technical Theater
  • Live Event Production
  • Project Management
  • Construction Management
  • Commercial and Contractual responsibilities
  • Proven track record of managing profitable projects
  • Proven ability to prioritize across multiple projects
  • Intermediate (or higher) proficiency with Microsoft Office
  • Familiarity with Slack and Box

TAIT is an equal opportunity employer fully committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected characteristic as outlined by international, national, state, or local laws.