Workspace Services Manager

JR United Kingdom; London; On-site; GBP 125,000 - 150,000; Full time

Job description

Reporting to the Senior Workspace Services Manager - as a Workspace Associate, your role is liaison between our client and cross functional departments. You will be responsible for discerning the level of prioritization and enrolling the correct party to solve an issue. The Workspace Associate will be the first point of contact when a problem arises, you are there to ensure the member feels heard and the job is executed in a timely manner.

What You’ll Do (not an exhaustive list)

• First point of contact for the Workspace Services clients across 5 buildings, take ownership of building operations, and work collaboratively to resolve issues efficiently.
• You will support in driving Services revenue through new and existing business. By fostering strong relationships with both internal and external stakeholders, you will ensure the highest standards of hospitality and service delivery.
• Reach out to other departments for support where necessary, whilst maintaining full ownership of your allocated buildings.
• Have a good understanding of what is going on in each of your buildings, by creating and maintaining a good relationship with Building Managers.
• Co-ordinate and chair weekly face to face customer meetings and feedback to Senior Workspace Manager.
• Provide remote and in-person customer service, anticipating customer needs, resolving issues, and suggesting alternatives to ensure satisfaction.
• Manage and respond to internal and external correspondence in a timely and professional manner.
• Utilise the Freshdesk system to handle client queries, providing responses within an hour and escalating urgent maintenance issues to the Facilities Manager via the E-log system.
• Proactively address member needs and special requests, offering alternatives and solutions with a hospitable and can-do attitude.
• Effectively handle difficult situations and complaints, resolving issues with calmness and professionalism.
• Provide remote customer service, including anticipating customer needs, suggesting alternatives and problem solving, and is able to satisfy those needs with a minimum amount of supervision.
• Customer Advocacy through identifying product strengths and weaknesses based on daily customer interactions, and effectively communicating them to your line manager.
• Liaise with cross-functional departments to address operational issues, while retaining full ownership of problem resolution within your buildings.
• Leading or supporting customer experience or hospitality related projects in your buildings.
• Ensure all Workspace files and drives are up to date with the correct information.
• Drive revenue.
• Split your time 80% on site with customers 20% office.

Who You Are

• Customer service-oriented with a demonstrated desire to exceed expectations and the ability to serve multiple customers and deliver an excellent experience.
• You have impeccable written and verbal communication skills and high attention to detail.
• Ability to prioritize and manage multiple tasks in a fast paced environment.
• You’re resilient, super adaptable, and can work autonomously.
• Based in the London Office with regular travel to client buildings in London.

You also have the following:

• Proficiency with Excel, Google Docs and other technology solutions for streamlining business processes.
• Excellent communication skills and strong follow-through.
• Demonstrated problem solving skills.

About Knotel

Knotel is one of the world’s leading flexible workspace platforms that matches, tailors and manages space for customers. Knotel caters to established and growing companies, giving them the freedom to focus on their business, culture, and people. Knotel was founded in 2016 to give businesses the flexibility and speed to scale on their own terms. All Knotel spaces are tailored to the needs of each individual company by an in-house team of architects, interior designers, and workplace strategists. To learn more, visit https://www.knotel.com.