Workshop Coordinator - Duxford

SMT GB; Cambridge; On-site; GBP 28,000 - 40,000; Full time

Benefits offered by this job

Company pension

Life assurance

Healthcare cash plan

Employee assistance programme

Training and development opportunities

Employee discounts and benefits

Cycle to Work scheme

Employee referral programme

Job summary

SMT GB is seeking a proactive Workshop Coordinator to support the day-to-day operation of the workshop. You will coordinate labour, materials and resources, track jobs from creation to invoicing, and ensure efficient scheduling and cost control.

This fast-paced role requires strong administration, superb communication, and a commitment to service excellence. You will work closely with the Service Delivery Manager and engineering teams to deliver high standards of compliance and customer

Qualifications

• Experience in workshop/service/maintenance coordination.
• Experience scheduling resources and managing service jobs end-to-end.
• Strong admin skills with attention to detail.
• Experience raising/updating/closing jobs or service cases.
• Customer-focused with confident communication with stakeholders.
• Understanding of labour, parts and job costing principles.
• Proficient IT skills and MS Office use.
• Ability to prioritise and work under pressure.
• Commitment to safe working practices.

Responsibilities

• Coordinate labour, materials and resources for workshop jobs.
• Schedule engineer resources and monitor workshop utilisation.
• Manage jobs from creation to invoicing with cost controls.
• Maintain regular communication with customers and provide updates.
• Monitor performance, response times, invoicing and closure targets.
• Ensure purchase order processes are followed and costs are controlled.
• Support SHEQ/compliance activities and risk assessments.
• Assist engineer development and training compliance.
• Escalate issues to ensure timely resolution.

Skills

Workshop experience

Resource scheduling

Job costing

Customer service

IT/Office skills

SHEQ awareness

Willingness to learn

Team coordination

Tools

ERP system

Scheduling software

Microsoft Office

Job description

SMT is a leading full-service distribution company specializing in machinery and trucks. Our focus is on providing equipment for the construction, material handling, recycling, and transport industry. Launched in 2010, we have already obtained a significant heritage that dates back to 1946. Our mix of agility and international experience gives us the advantage of a synergetic environment. We are active in large parts of Africa, Belgium & Luxembourg, Great Britain, the Netherlands, and in US.

Job Title: Workshop Coordinator

Location:

Duxford, Cambridgeshire

Hours:

Full Time, Permanent

About The Role

SMT GB is looking for a proactive and organised Workshop Coordinator to support the efficient day-to-day operation of our workshop function. Working closely with the Service Delivery Manager and engineering teams, you will ensure jobs are managed effectively from creation through to invoicing, resources are scheduled efficiently, and customers receive a best-in-class service experience. This is a fast-paced role requiring excellent communication, strong administrative skills, and the ability to coordinate multiple priorities whilst maintaining high standards of compliance, customer service, and operational performance.

Key Responsibilities

• Coordinate labour, materials, and resources to ensure the efficient completion of workshop jobs.
• Schedule engineer resources and monitor workshop utilisation and efficiency.
• Manage cases from creation through to completion and invoicing, ensuring costs are accurate and fully justified.
• Maintain regular communication with customers, providing updates and ensuring a high level of customer satisfaction.
• Monitor job performance, response times, invoicing, and closure targets.
• Ensure purchase order processes are followed and job costs are controlled effectively.
• Support compliance activities, including SHEQ requirements, incident reporting, risk assessments, and safe systems of work.
• Support engineer development activities, and training compliance.
• Escalate technical, operational, or customer-related issues where appropriate to ensure timely resolution.

About You

You will be a highly organised coordinator who thrives in a busy service environment and enjoys building strong relationships with both customers and engineers. With excellent attention to detail and a proactive approach, you'll be comfortable managing multiple priorities, ensuring jobs progress efficiently and delivering a high standard of customer service.

Essential Skills & Experience

• Previous experience in a workshop, service, maintenance, engineering support or coordination role.
• Experience scheduling resources, coordinating workloads or managing service jobs from start to finish.
• Strong administration skills with excellent attention to detail.
• Experience raising, updating and closing jobs, work orders or service cases.
• Customer-focused with the ability to communicate confidently with internal and external stakeholders.
• Good commercial awareness and an understanding of labour, parts and job costing principles.
• Strong IT skills, including experience using business systems and Microsoft Office applications.
• Ability to prioritise workload, solve problems and work effectively under pressure.
• Commitment to working safely and adhering to company processes and procedures.

Desirable

• Experience within the construction equipment, plant, agricultural, truck, automotive or heavy engineering sectors.
• Understanding of service invoicing, warranty processes and purchase order controls.
• Experience working with engineer scheduling, utilisation and efficiency metrics.
• Knowledge of SHEQ requirements and safe working practices.
• Exposure to customer service or aftersales operations within a technical environment.

What We Offer

At SMT GB, we invest in our people and provide a competitive benefits package designed to support your wellbeing, development, and work-life balance. Alongside a competitive salary, you'll have access to a company pension scheme, life assurance, healthcare cash plan, employee assistance programme, training and development opportunities, and a range of employee discounts and benefits. We also offer a Cycle to Work scheme and employee referral programme.

Closing Date

Applications will be reviewed as they are received, and we reserve the right to close the vacancy early should a suitable candidate be identified.

Our values

Our way of working as a professional community, can be best described as Caring, Daring and Sharing. Caring because we are service-minded, and we always like to go the extra mile for our customers and give our people the attention and care they deserve. Daring because we are innovative in our business, constantly looking for smart improvement. And finally Sharing because we realize we’re doing this together; with our clients, with a great team of skilled specialists, excellent manufacturers and reliable suppliers. These values create an engaging environment for passionate people who like to work in a place with purpose. SMT does not accept unsolicited CVs or applications from headhunters, recruitment agencies, selection agencies, or any other third party, unless prior written consent has been given by SMT. These parties are not permitted to submit CVs or applications to SMT or its employees in any form, including, but not limited to, email, social media or online platforms, whether directly or indirectly. Any CVs or applications submitted in breach of this policy will be treated as unsolicited and will not create any obligation for SMT. SMT will not acknowledge or accept any claim for compensation, costs or fees arising from such submissions. SMT also expressly reserves the right to contact any candidates directly, without this creating any obligation towards the party that submitted their details.