Workshop Coordinator

TN United Kingdom; Glasgow; On-site; GBP 30,000 - 50,000; Full time

Job summary

Ein innovatives Unternehmen sucht einen Workshop Coordinator, der die Koordination von Werkstattaufträgen und Projekten übernimmt. In dieser Rolle arbeiten Sie eng mit dem internen Team und externen Kunden zusammen, um einen reibungslosen Ablauf zu gewährleisten. Sie sind verantwortlich für die Planung, Überwachung des Fortschritts und die Kommunikation mit den Beteiligten. Wenn Sie ein Teamplayer sind, der mehrere Projekte gleichzeitig managen kann und eine Leidenschaft für technische Herausforderungen hat, dann ist dies die perfekte Gelegenheit für Sie, Teil eines zukunftsorientierten Unternehmens zu werden.

Qualifications

• Erfahrung im Projektmanagement und in der Kundenkommunikation.
• Detailorientiert und fähig, mehrere Projekte gleichzeitig zu managen.

Responsibilities

• Koordination von Werkstattaufträgen und Projekten in enger Zusammenarbeit mit dem Team.
• Unterstützung der Verkaufsabteilung bei werkstattbezogenen Angeboten.

Skills

Projektmanagement

Kundenkommunikation

Detailorientierung

Flexibilität

Teamarbeit

Englischkenntnisse

Job description

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Wärtsilä is a world leader in marine technology, leading the industry's transformation towards a decarbonised and sustainable future. With the world’s widest portfolio and service network, we – Wärtsilians - deliver efficient, safe, and sustainable integrated products and solutions to enhance our customers' businesses. The opportunities presented through digitalisation and new technologies are ushering in a new era of shipping. Did you know that shipping is the world’s most efficient mode of transportation and that approximately 80% of world trade is carried by sea?

We aim to foster an interconnected and cleaner maritime future and are constantly seeking future-oriented talent to join our team and work towards enabling sustainable societies through innovation in technology and services. Are you ready to jump onboard?

We are looking for a Workshop Coordinator for the propulsion workshop in Glasgow.

What will you be doing:

Your work will include all coordination tasks of workshop orders and projects in close cooperation with the workshop team (internal) and the customer (external). On a typical day, you might start with preparations for an urgent overhaul arriving at the workshop. While the work requires a high level of independence, you will have the support of the Team Leaders Workshop Management. A technical background, preferably within a service position, is desirable but not essential.

As a workshop coordinator, your responsibilities will include:

• Supporting the sales department in workshop-related quotations, especially for non-standard jobs, including pricing/cost estimation and planning.
• Coordinating the order process from receipt of the Purchase Order or Project Handover until completion.
• Planning workshop orders and monitoring progress.
• Participating in planning meetings with the workshop team.
• Handling communication with internal and external customers.
• Securing documentation for invoicing.
• Purchasing from subcontractors, both direct and indirect.
• Arranging and coordinating deliveries.
• Managing shipping papers and specialist transports of Propulsion-specific items (e.g., escorted transports).
• Overseeing maintenance, calibration, and building facilities.
• Ensuring supplier maintenance and compliance.
• Monitoring sustainability and environmental waste management.
• Supporting the Operations Team when required.
• Participating in the rotational On Call Team for Propulsion out-of-hours calls.

To be successful in this role, you should be:

• Accountable for your tasks and responsibilities.
• A collaborative team player who engages with others to deliver results.
• A multi-tasker comfortable juggling multiple projects while maintaining momentum.
• Detail-oriented with a methodical and practical approach to problem-solving.
• Flexible in approach, with a customer service mindset.
• Fluent in English, both verbally and in writing.
• Capable of managing different orders and projects simultaneously.

At Wärtsilä, we value, respect, and embrace diversity and are committed to inclusion and equal employment opportunities. Everyone can be their true self and succeed based on their job-relevant merits and abilities.